Luxury Real Estate Administrative Assistant

The Percal Zarco Group

Berkshire Hathaway HomeServices EWM Realty

This position directly supports Jason Zarco, Vice President, BHHS EWM Realty Miami Beach.

Executive Assistant – Luxury Real Estate

About the Firm

Berkshire Hathaway HomeServices EWM Realty is a leader in South Florida’s luxury real estate market, known for its global reach and local expertise. With a network of over 1,500 offices and 50,000 associates worldwide, the firm delivers a highly personalized, discreet, and data-driven approach to buying and selling premier properties.

About the Team

The Percal Zarco Group, led by Jason Zarco and Esther Percal, ranks among Berkshire Hathaway’s Top 10 teams globally, with over $1.5 billion in closed sales.

Jason Zarco specializes in luxury waterfront homes and premier condominiums across Miami Beach, Bal Harbour, Edgewater, Brickell, Coconut Grove, and Coral Gables. His clientele includes Fortune 500 executives, celebrities, and international buyers. Prior to real estate, Jason held leadership roles with The Ritz-Carlton Hotel Company, shaping a service philosophy rooted in precision, discretion, and world-class client experience.

The Opportunity

This is not a traditional assistant role.

We are seeking a high-level Executive Assistant who will act as a strategic partner and right hand to a top-performing luxury real estate advisor. This individual will play a critical role in protecting time, driving priorities, and ensuring seamless execution across all aspects of the business.

The ideal candidate is proactive, highly organized, detail-obsessed, and capable of operating with speed and sound judgment in a fast-paced, high-stakes environment.

This role requires someone who doesn’t wait for direction—but instead anticipates needs, solves problems before they arise, and continuously improves systems and workflows.

Key Responsibilities

Executive & Business Management

• Own and strategically manage a complex and ever-changing calendar, ensuring optimal prioritization of time and opportunities
• Manage inbox and communications, including drafting responses and handling client follow-up on behalf of Jason
• Serve as a gatekeeper and liaison between clients, agents, attorneys, and vendors
• Prepare briefs, meeting notes, and deal summaries to keep all parties aligned

Operations & Process Optimization

• Build, implement, and refine systems and processes to improve efficiency and scalability
• Oversee transaction timelines, ensuring all deadlines and deliverables are met seamlessly
• Identify bottlenecks and proactively create solutions

Client Experience & Relationship Management

• Help deliver a white-glove, Ritz-Carlton-level experience across all client touchpoints
• Coordinate showings, presentations, and client interactions with precision and attention to detail
• Maintain and strengthen relationships with high-level clientele and industry professionals

Marketing & Brand Execution

• Coordinate and manage marketing initiatives in collaboration with design and marketing partners
• Assist in executing listing launches, email campaigns, and social media strategy
• Ensure brand consistency and elevated presentation across all platforms

Project & Listing Management

• Oversee listing preparation, presentations, and go-to-market execution
• Create and manage showing schedules and client itineraries
• Assist with market research and presentation development

CRM & Data Management

• Develop, maintain, and optimize CRM systems to track relationships and opportunities
• Ensure consistent follow-up and database integrity

Events & Personal Support

• Coordinate client events, open houses, and special initiatives
• Handle select personal tasks to support overall efficiency and time management

Who You Are

• Highly proactive with the ability to anticipate needs and think several steps ahead
• Exceptional organizational and time management skills
• Strong written and verbal communication; able to represent the principal with professionalism
• Detail-oriented with a commitment to excellence
• Comfortable operating in a fast-paced, high-performance environment
• Discreet, trustworthy, and capable of handling confidential information
• Tech-savvy and systems-oriented
• Flexible and adaptable, with availability beyond standard business hours when needed

Why This Role

This is a unique opportunity to work alongside a top-tier luxury real estate professional and gain exposure to high-level deals, clients, and business strategy. The role offers significant growth potential for someone looking to operate at a high level and be deeply involved in a dynamic, entrepreneurial environment.

Compensation

$70,000-$85,000 + performance-based bonus structure