Executive Assistant, Commercial

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on

In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.

Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical thoughtful use of AI to improve clarity, speed, and quality of work.

Who You Are

We seek a professional, action-oriented Executive Assistant to keep the Commercial Marketing and Operations business organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive’s productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding.

Responsibilities

Provide administrative support to multiple Vice Presidents within the Commercial department

Calendar meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts

Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews

Handle all travel (flight, hotel, car) arrangements for domestic and international travel

Expense management duties, which include submitting expense reports and receipts in a timely manner

Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hire

Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running

Project work as necessary to support each team’s goals

Where You’ll Work

This hybrid position requires on-site presence three days a week (Tuesday- Thursday in SF and Palo Alto) to provide hands-on support, manage in-person meetings, and maintain close connection with the executives and their teams.

Who You Are

Bachelor’s degree preferred

5+ years of experience as an Executive Assistant or in a similar hybrid leadership-support role

Experience supporting Sales and Marketing functions

Proven ability to manage multiple complex projects with minimal oversight while consistently meeting deadlines

A proactive, positive attitude and the ability to anticipate needs before they arise

Highly detail-oriented, proactive, and able to anticipate needs and act independently

Proficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management tools

Able to multi-task and juggle multiple calendars, teams, and requests

Ability to drive schedules and agendas with a more profound understanding of the context

Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment

Experience working with all levels of management, employees, vendors, and customers

Ability to travel occasionally to provide support at events/conferences

Experience in biotech, life sciences, or a fast-paced start-up environment strongly preferred

At BridgeBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California. The final salary offered to a successful candidate will depend on several factors that may include but are not limited to the type and length of experience within the job, type, and length of experience within the industry, educational background, location of residence …