Accounts Payable / QBO Specialist

Accounts Payable Specialist

Reports To: Director of Operations

Schedule: Monday–Friday (9:00 AM start); Minimum 38 hours per week

Location: Office-based

Core Responsibilities

• Invoice & Payment Processing: Handle invoices and credit memos; enter data into QuickBooks Online in a timely, accurate manner.
• Discrepancy Resolution: Reconcile "3-way matches" (Purchase Order vs. Packing Slip vs. System Data) to resolve exceptions.
• Vendor Management: Maintain supplier records, reconcile monthly statements, and communicate via phone/email to resolve account issues.
• Digital Integration: Navigate supplier portals and utilize Electronic Data Interchange (EDI) to retrieve invoices and record payments.
• Reporting & Closing: Perform account reconciliations and assist the leadership team with month‑end closing procedures.

Requirements & Qualifications

• Experience: 1–3 years in Accounts Payable or a related financial role.
• Technical Skills: Proficiency in QuickBooks Online and Microsoft Office Suite.
• Soft Skills: High level of discretion, strong multitasking abilities, and excellent interpersonal communication.
• Physical Demands: Ability to sit for long periods, high finger dexterity for data entry, ability to lift 50 lbs, and adaptability to various weather conditions (if assisting in field/warehouse areas).