Executive Assistant (Senior Administrative Assistant), Human Resources Department

Salary Hiring Rate: $27.93/hour, Grade 15, Non-Exempt, Non-Union Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All. Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. SALARY: Depending on Qualifications Hiring Range: $27.93-$33.35/hourly Full Range: $27.93-$40.99/hourly Stearns County derives strength from the diversity of its workforce and provides a welcoming environment where all are respected and valued. We are seeking an Executive Assistant with excellent communication and technology skills to provide leadership support. The ideal candidate will be flexible, adaptable, detail oriented, and highly organized. If you are self-motivated, thrive in a changing environment, and enjoy project-based initiatives, this may be your new career in public service! Stearns County employs nearly 1,000 talented employees whose daily contributions drive our mission, values and strategic plan. As an HR team, we demonstrate a level of excellence and responsiveness to ensure working at Stearns County is a rewarding experience. Position Objective To provide independent and professional senior administrative support using confidentiality and sound judgement while taking a proactive approach to anticipate and meet the needs of the department that ensures quality customer service to the organization. This position is responsible for research, project coordination, electronic document and calendar management, meeting preparation, customer service, and assisting with maintenance of policies and labor contracts while supporting County policies and collective bargaining agreements. Essential Duties and Responsibilities These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification. 1. Provides confidential administrative support by performing electronic file management, report preparation, basic technology assistance, developing correspondence, preparing and distributing materials, and the coordination of special projects. 2. Coordinates and manages the HR Director's calendar on a daily, weekly, monthly, and annual basis with consistency and accuracy. 3. Anticipates the needs of the HR Director by proactively reviewing upcoming meetings, identifying and preparing background materials, and ensuring the Director is prepared with accurate, timely, and organized information. 4. Coordinates and prepares meeting arrangements both virtually and in person, sends out invites on behalf of the HR Director, ensuring agendas are prepared and attendees have the resources needed and coordinates special events for Human Resources 5. Facilitates effective communication with both internal teams and external business partners to provide responsive and professional departmental organizational information. 6. Prepares agendas and minutes for internal and external meetings and committees; ensures that minutes are reviewed and posted after approval and action items are processed. 7. Monitors incoming electronic communications for the HR Director to facilitate distribution and identify action items; prioritizes and responds utilizing independent judgment to ensure timely resolution. 8. Prepares, implements, and monitors Human Resources budget by collecting and reviewing data and trends to provide accurate analysis and recommendations to achieve an approved budget adhering to County policies. 9. Researches, analyzes, prepares, reviews and edits County Board action items and presentations under the direction of the Assistant HR Director and HR Director. 10. Assists with the interpretation, analysis, development, organization, and distribution of Personnel Policies and collective bargaining agreements ensuring applicable updates are made and changes are communicated timely to provide consistent, accurate, and clear information. 11. Reviews invoices, maintains records and receipts, reconciles statements and makes purchases with department purchasing card. Codes transactions to budget line items ensuring that the budget is maintained within set constraints and that bills are reviewed and paid in a timely manner. 12. Submits, tracks, and distributes items relating to supply order, copy requests, and work orders. 13. Coordinates conference arrangements including registrations, travel, hotel and assembles necessary materials. 14. Completes data requests from other counties and external partners by gathering, verifying, and securely transmitting accurate information through email and other authoriz…