Office Administrator

Company Description

Advanced Security Solutions, Inc. (ASSI) specializes in providing customized security solutions for businesses, offering comprehensive CCTV, access control, and alarm systems. We are dedicated to helping businesses enhance their security infrastructure with tailored technological solutions. Our team is committed to delivering top-notch products and exceptional customer service. At ASSI, we pride ourselves on creating safe and secure environments that meet the unique needs of each client.

Role Description

The Office Administrator / Project Coordinator is responsible for providing administrative and operational support that keeps the office running efficiently while ensuring projects remain organized, on schedule, and on budget. This position serves as a central point of communication between customers, vendors, field technicians, and management, helping coordinate day-to-day operations and supporting the successful execution of company projects.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This role requires excellent communication skills, strong administrative abilities, and a proactive approach to problem-solving. The Office Administrator / Project Coordinator will play a key role in maintaining project documentation, coordinating schedules, assisting with financial and administrative processes, and delivering exceptional customer service while supporting the continued growth of the company.

Key Responsibilities

• Project Coordination Project Tracking: Maintain project timelines, update task trackers, and ensure all deliverables are met.
• Document Control: Manage project files, work orders, and time sheets.
• Stakeholder Liaison: Act as a central point of contact for team members, vendors, and clients.
• General Support: Serve as the first point of contact for customers and manage incoming communications.
• Scheduling & Logistics: Organize daily field schedules and ensure crews have all the necessary materials and equipment to complete projects.
• Financial Admin: Issuing Purchase Orders, assist with processing vendor invoices and invoicing.

Essential Qualifications

• Education: Minimum of a high school diploma or equivalent required. An associate or bachelor's degree in business administration, management, or a related field is preferred.
• Experience: 2–4 years of combined experience in office management, administrative support, or basic project coordination.
• Tech Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Soft Skills: Exceptional organizational and time management skills, sharp attention to detail, and excellent verbal and written communication