Workplace Coordinator

About the Role

As a Workplace Coordinator in our San Francisco office, you will partner with Workplace Operations to manage day-to-day office operations and create an environment where employees can thrive. The ideal candidate is organized, personable, and brings strong problem-solving skills to everything they do. This position is based in our San Francisco office five days per week and is a great opportunity to make a significant impact in a fast paced environment.

Responsibilities

Daily Operations Employee Support

Assist with welcoming and onboarding new hires

Provide on-site support and serve as a first point of contact for employee questions

Assist the Workplace team with day-to-day activities as directed

Deliver exceptional customer service through Gmail, Slack, and our Support Portal — for both in-office employees and remote employees

Gather and relay employee feedback on the workplace to help drive continuous improvement

Manage the swag program

Cover the reception desk as needed

Facilities Office Maintenance

Handle incoming mail and package processing

Initiate maintenance and repair calls to keep the office running efficiently

Liaise with janitorial team to maintain office organization and cleanliness

Serve as a liaison to building management regarding facilities issues

Coordinate badge and key fob distribution and access

Oversee guest access procedures

Serve as an emergency warden

Maintain first aid supplies and ensure health and safety standards are met

Food, Beverage Events

Assist with the Food Beverage program

Help maintain kitchen cleanliness and ensure the snack and beverage program runs smoothly with our third-party vendor

Assist with planning and executing internal events, both in-office and offsite, including team meetings, offsites, and employee celebrations

Partner on logistics, vendor coordination, and on-site support for all internal events

Requirements

Strong work ethic with a commitment to reliability, dependability, and confidentiality

Exceptional attention to detail and time management skills

Empathetic, approachable demeanor with a genuine passion for helping others

Ability to identify root causes rather than settle for quick fixes

Familiarity with tools and resources for resolving office-related issues, including desk booking systems, AV equipment, and facilities management platforms

Excellent communication skills across teams and platforms

Flexibility and adaptability in a dynamic, changing environment

This position is in-office five days per week

Previous experience in office management, facilities, or hospitality preferred

About Together AI

Together AI is a research-driven artificial intelligence company. We believe open and transparent AI systems will drive innovation and create the best outcomes for society, and together we are on a mission to significantly lower the cost of modern AI systems by co-designing software, hardware, algorithms, and models. We have contributed to leading open-source research, models, and datasets to advance the frontier of AI, and our team has been behind technological advancement such as FlashAttention, Hyena, FlexGen, and RedPajama. We invite you to join a passionate group of researchers in our journey in building the next generation AI infrastructure.

Compensation

We offer competitive compensation, startup equity, health insurance and other competitive benefits. The US base salary range for this full-time position is: $100-140K + equity + benefits. Our salary ranges are determined by location, level and role. Individual compensation will be determined by experience, skills, and job-related knowledge.

Equal Opportunity

Together AI is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and more.

Please see our privacy policy at https://www.together.ai/privacy .