Substitute Coordinator

Penmac Education Staffing is hiring an Education Coordinator to support substitute staffing operations for a school partner in Springfield, MO. As an Education Coordinator, you are the connection point between schools, substitute teachers, and the day-to-day staffing needs that keep classrooms running smoothly. You’ll coordinate substitute coverage, support school staff, and ensure every assignment is filled with the right person at the right time.

This role blends scheduling, recruiting, and customer service. One minute you’re filling an early morning absence. The next, you’re helping a substitute get ready for their assignment or supporting a school with a last-minute need. It’s fast-paced, people-focused, and plays a key role in supporting students and educators every day.

Schedule: Monday–Friday | 6:00 AM–2:00 PM

Contract: 11-month (August–June), renewed annually based on need and performance

Pay: DOE

Benefits

• Medical, Dental, Vision
• Flexible Spending Account (FSA)
• 401(k)
• Employee Stock Ownership Plan (ESOP)
• Wellness Counts
• Educational Assistance Plan

What you’ll do

• Coordinate daily substitute assignments and coverage.
• Notify school contacts about absences and sub coverage.
• Maintain substitute database and approved substitute files.
• Provide updates to campus liaisons when the substitute roster changes.
• Approve substitute payroll hours weekly.
• Maintain daily assignment tracking for administration reference.
• Support substitute orientations and training (attendance, updates, handouts).
• Recruit, screen, and interview substitute candidates as needed.
• Build relationships with school personnel and provide reliable staffing support.
• Confirm job details and requirements with substitutes to ensure understanding.
• Other duties as assigned.

What we’re looking for

• High School diploma required (Associate degree or higher preferred).
• Office or school experience preferred.
• Strong Microsoft Office and general computer skills.
• Organized, dependable, and able to manage time-sensitive requests.
• Strong communication skills and customer service mindset.
• Ability to maintain confidentiality.
• Ability to learn internal systems.

About Penmac Staffing

In its simplest terms, staffing is a way to connect job seekers with employers, but at Penmac Staffing it’s about more than that—it’s about people. Penmac was founded in Springfield, MO in 1988 to provide HR services—today over half a million people have walked through our doors seeking employment, education, and career training. We are a 100% employee-owned company, who operates over 30 offices in eight states. Our more than 600 business clients depend on Penmac every day to keep their businesses productive and competitive. A leading provider of human resource services, Penmac has the staffing industry expertise, but more than that, Penmac places people first. Penmac is an Equal Opportunity Employer.

America’s Largest Employee-Owned Staffing Company