Accounting Specialist

Welcome to Merit Restorations.

We specialize in mitigating and rebuilding residential and commercial properties damaged by fire, water, storms, and other disasters. We partner with leading insurance carriers and handle everything from emergency cleanup to complete rebuilds, with a focus on safety, integrity, and advocacy. As entrepreneurs, we take full ownership of the work we do and the families we serve.

At Merit, our purpose is simple and non-negotiable: we work together as a team so we can change lives. Teamwork is the foundation of everything we do—because teamwork creates impact, and impact changes lives. We exist to help people, and the only way we do that at the highest level is by moving as one team , aligned in mission, values, and execution.

Our mission: we’re a team of people committed to delivering the best service and providing extraordinary experiences along the way— A team of people. Best service. Extraordinary experiences.

Every decision at Merit runs through the same value filters: servant leadership, innovation, gratitude, growth, impact, honor, and grit. That’s how we think. That’s how we operate. That’s how we show up every day.

To keep the team aligned, we hold tight to radical clarity and radical transparency—knowing what we’re building, why it matters, how we win, and where we stand. We move with one purpose and one language across every office and every market, because the truth is simple: when we work together, both families win—the families we serve and the families inside our company.

Everything we build—systems, training, markets, scoreboards, structure—exists to reinforce one aim: move as ONE. When we move as one team with purpose, clarity, and grit, there is nothing we can’t do.

Together. Forward. Always.

ACCOUNTING SPECIALIST

The Accounting Specialist is responsible for executing day-to-day accounting operations that directly support cash flow, job performance, and financial accuracy across the business.

This role plays a critical part in Accounts Receivable, Accounts Payable, job costing, and financial reporting. The Accounting Specialist works closely with the Controller, Project Managers, and vendors to ensure financial data is accurate, timely, and actionable.

This is a hands-on role that requires ownership, attention to detail, and the ability to operate in a fast-paced, high-accountability environment.

ESSENTIAL DUTIES & RESPONSIBILITIES

Core duties and responsibilities include the following. Other duties may be assigned.

Accounts Receivable (AR)

• Process and manage accounts receivable in Sage , including billing, cash applications, and collections tracking
• Prepare and issue invoices for residential, commercial, and insurance restoration jobs
• Support timely collections by following up with clients, carriers, and partners
• Maintain AR aging and communicate risks proactively

Accounts Payable (AP)

• Enter and process subcontractor and vendor invoices, including retainage tracking
• Prepare AP batches and checks for approval
• Process overhead expenses (insurance, vehicles, equipment, etc.)
• Ensure subcontractor and vendor compliance documentation is current, including W9s, Certificates of Insurance, subcontracts, and lien waivers

Vendor and Subcontractor Communication

• Serve as point of contact for vendors and subcontractors regarding invoices and payment status
• Handle phone and email communication professionally and efficiently
• Resolve payment inquiries while reinforcing company processes and expectations

Job Costing & Project Financial Support

• Maintain accurate job cost data in Sage  across contracts, subcontracts, change orders, and purchase orders
• Review and audit invoices, pay applications, and job documentation
• Support Project Managers with job-level financial information and issue resolution
• Route and assign accounting-related questions and ensure follow-through

Financial Operations

• Perform weekly bank and credit card reconciliation
• Prepare and post journal entries as directed
• Assist with monthly close activities and financial reporting preparation
• Maintain organized, accurate, and audit-ready records

Commissions & Incentives Administration

• Assist with monthly commission tracking, reconciliation, and validation
• Support accurate and timely commission payouts
• Identify discrepancies and escalate as needed

Compliance & Risk Management Administration

• Track and manage Certificates of Insurance, lien waivers, and Notices to Owner
• Ensure documentation is complete prior to payment release
• Support compliance efforts and risk mitigation

Controller & Leadership Support

• Provide data and reporting support for financial statements, audits, and forecasting
• Assist with budget tracking and financial analysis inputs
• …