Project Coordinator and Administrative Assistant

About Us:

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative and sustainable companies in our industry.

Tomorrow Water is hiring a Project Coordinator / Office Administrator at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.

Roles and Responsibilities:

Office Administration:

The tasks of the office administrator will include bookkeeping, employee onboarding, and answering general customer calls & emails.

The ideal candidate will be competent in prioritizing and working with little supervision

They will be very organized, self-motivated and trustworthy

The office administrator ensures smooth running of the office location and significantly contributes to sustainable growth

Answering telephone calls and emails from customers and clients and directing them to relevant staff if/when needed

Assisting in payroll coordination, A/P, A/R, scheduling and all other general office duties

Monitoring office supplies and ordering new stationery, furniture if/when needed

Interviewing and training new office employees and organizing their employment paperwork

Organizing maintenance companies to keep the office organized and safe

Reporting office progress to senior management and working with them to improve office operations and procedures

Process payroll for all 1099 Contractors

Project Coordination:

Assist in setting up projects, creating project folders

Maintain, monitor, and organize project records and documentation on incoming and outgoing project documents

Create, organize, and distribute invoices

Generate purchase orders to vendors and track purchase order

Maintain vendor database and document vendor information

Support the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes

Coordinate and track submittals, change orders, schedules, and the distribution of updated documents to subcontractors and vendors

Coordinate equipment and material deliveries for Project Managers and others

Relationship Management

Demonstrates the ability to tactfully handle difficult situations

Builds long lasting relationships with internal and external customers that are built upon trust and delivering results