Field Marketing Coordinator

FMX is hiring a Field Marketing Coordinator to keep our growing trade show and event operations running smoothly. You'll be the operational backbone of our field marketing program, owning event logistics, attendee recruitment, vendor coordination, and the systems that keep our team scalable. The right person has a sharp eye for detail, strong organizational skills, and the ability to juggle multiple events at once.

At FMX, we offer a collaborative environment where contributions are recognized. We care about excellence, integrity, and teamwork, and we are passionate about serving students and communities through facilities management software.

Responsibilities:

Event Logistics & Preparation: Plan and execute the operational side of tradeshows, conferences, learning labs, and field events. Build and manage booth shipment maps in partnership with Zilla, ensure show services (electric, furniture, AV/IT) are ordered ahead of vendor discount deadlines, and own in-office inventory of swag, flyers, and booth supplies.

Attendee Recruitment & Pre-Show Outreach: Drive event registrations through targeted outreach to prospects, customers, and partners. Build and execute pre-show invite cadences earlier in the event lifecycle to maximize attendance and quality. Partner with Sales and CS on territory-specific outreach plans.

Team Collaboration: Work closely with Field Marketing Managers, the broader Marketing team, and Sales / CS leaders to understand territory goals and execute events that align with each segment's strategy.

Budget Management: Use Brex to manage event budgets, assign traveler cards, monitor spend, and partner with Finance on monthly reviews.

Data & Reporting: Track event performance (registrations, attendance, MQLs, pipeline influence) and contribute to ROI analysis that guides future event participation.

Vendor & Partner Coordination: Manage day-to-day relationships with Zilla, swag vendors, shipping carriers, and convention center contacts. Coordinate show services and resolve logistics issues in real time during events.

Process & Documentation: Maintain operational documentation, build repeatable playbooks for new event types, and continuously look for cost-saving and efficiency improvements.