Executive Assistant – Human Resources

Job Overview

We are seeking a highly organized and professional Executive Assistant to provide high-level administrative support to the Vice President of Human Resources and HR leadership team at a leading healthcare organization in Arcadia, CA. This is an excellent opportunity for an experienced executive support professional who thrives in a fast-paced environment and enjoys working with senior leadership.

Key Responsibilities

• Manage complex executive calendars, appointments, and scheduling.
• Coordinate meetings, prepare agendas, and record meeting notes when required.
• Arrange travel, accommodations, and itineraries for executives.
• Prepare presentations, reports, spreadsheets, and executive correspondence.
• Handle confidential information with professionalism and discretion.
• Support HR leadership with special projects and administrative initiatives.
• Maintain organized records, files, and documentation.
• Coordinate meetings, events, and executive communications.
• Prioritize multiple assignments while meeting deadlines.

Minimum Qualifications

• High School Diploma or GED required.
• At least 3 years of Executive Assistant or Administrative Assistant experience supporting senior executives.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Windows.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor with the ability to maintain confidentiality.
• Stable employment history demonstrating reliability.

Preferred Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting Human Resources leadership.
• Healthcare industry experience.
• Experience coordinating executive calendars, meetings, travel, and confidential communications.
• Bilingual in English and Spanish is a plus.

TSNIT01

Pay: $36.00 - $42.00 per hour

Education:

• High school or equivalent (Required)

Language:

• Spanish (Preferred)

Work Location: In person