Senior Administrative Assistant

Position: Senior Administrative Assistant

Location: Honolulu

Compensation: $28-31 per hour

The Senior Administrative Assistant provides general administrative and operational support to ensure the efficient day-to-day functioning of this medical organization. This role supports coordination of activities, data management, communication, and basic financial processes while serving as a central point of contact for internal teams and external partners.

Job Responsibilities include:

• Provide overall administrative support, including scheduling, meeting coordination, and event assistance.
• Manage calendars, coordinate meetings, and prepare materials as needed.
• Assist with organizing and maintaining files, records, and documentation.
• Collect, review, and maintain data and records in internal systems.
• Ensure accuracy, completeness, and confidentiality of information.
• Assist with tracking and reporting activities.
• Support basic financial processes such as tracking invoices, payments, and expenses.
• Assist with documentation for billing, reporting, and internal records.
• Help monitor and organize financial or operational data.
• Coordinate requests for equipment, supplies, and other resources.
• Track and maintain records related to inventory or assigned resources.
• Serve as a point of contact for internal teams and external partners.
• Facilitate communication by sharing updates, responding to inquiries, and coordinating follow-ups.
• Assist with distributing information and ensuring timely responses.
• Other duties as assigned.

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Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience).
• Prior experience in administrative support, coordination, or office operations preferred.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office and general office systems.
• Candidates must be able to interview and start on-site in Honolulu. In-state applicants only.