Office Manager / Administrative Assistant
Career Group · Palo Alto, California · Posted Jun 29, 2026
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About the Company
Our client, a fast-growing AI company, is seeking a proactive Office Manager / Administrative Assistant to be the backbone of their office. You’ll make sure the space is stocked, organized, and welcoming, while supporting the Executive Assistant to the CEO with day-to-day tasks. This role is perfect for someone proactive, dependable, curious, and ready to learn in a fast-paced, fun, and team-oriented environment.
About the Role
**Please note this is a 8 week contract role based in Palo Alto, CA. Pay will be $35-$40/hr.**
Responsibilities
- Ensure the office is clean, tidy, and presentable at all times
- Keep common areas, conference rooms, and kitchens in top shape throughout the day
- Order and restock supplies, snacks, and drinks; keep the fridge organized and well-stocked
- Coordinate team lunches each Friday for the upcoming week, accommodating dietary needs and preferences
- Greet and escort guests to the appropriate team members, creating a warm and professional first impression
- Book conference rooms, prepare spaces for meetings, and ensure all necessary materials are ready
- Assist the Executive Assistant to the CEO with administrative tasks
- Support the team by helping wherever needed, whether that’s setting up a meeting space or organizing an event
- Anticipate needs before they arise and find creative, efficient solutions to keep operations smooth
Qualifications
- 1–3 years in office coordination, facilities management, or administrative support (or demonstrated ability to learn quickly)
- Proven reliability — people can count on you to follow through
- Highly proactive with strong organizational and multitasking skills
- Friendly, approachable, and a team player who enjoys helping others succeed
- Excellent communication and interpersonal skills
- Comfortable working onsite full-time in a fast-paced environment
Please submit your resume for immediate consideration!
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