Legal Administrative Assistant

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down‑to‑earth culture, and deep-rooted commitment to the communities we serve is looking for a Legal Administrative Assistant (LAA) to support our Medical Recovery Practice Group (MRG). As a Legal Administrative Assistant you will be a proactive case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. The LAA serves as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers.

Key Responsibilities and Essential Functions

• Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, court dates (e.g., hearings, depositions, mediations, trials, discovery deadlines) and key case milestones are accurately tracked and proactively managed.
• Monitors case progress across multiple litigation matters, helping ensure timely completion of filings, discovery, correspondence, and case-related deliverables.
• Partners with assigned timekeepers to prioritize workload, manage shifting deadlines, and respond to urgent or time-sensitive litigation matters.
• Inputs new complaints and matter data into MRG databases and systems accurately and promptly.
• Prepares, edits, proofreads, assembles, and electronically files legal documents and case-related correspondence (e.g., pleadings, discovery materials, subpoenas, exhibits, and court filings) with a high degree of accuracy and professionalism, including use of digital dictation and transcription tools as needed.
• Maintains organized electronic case files, including management of case materials, exhibits, and filing documentation, in accordance with Firm and court requirements.
• Serves as a professional point of contact for opposing counsel, courts, and internal stakeholders maintaining clear and responsive communication.
• Manages incoming and outgoing mail, travel arrangements, and other logistical support needs for assigned timekeepers.
• Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.
• Shares knowledge and supports process consistency across the legal support team and the MRG.

Education and Experience

• High school diploma or equivalent required
• Minimum of 2 years of administrative experience supporting multiple timekeepers (attorneys or paralegals), practice group/firm operations required
• Minimum 1 year of litigation experience required; healthcare and/or no-fault experience preferred
• Proficiency with state court filing systems, including MiFILE, required
• Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required
• Proficiency in NetDocs or other document management systems required
• Proficiency with Literia NTD or other automated document formatting systems preferred

Skills, Knowledge, and other Competencies

• Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.
• Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment or urgent litigation needs arise.
• Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience and flexibility when priorities shift.
• Produces high-quality, detail-oriented work. Proactively reviews pleadings, filings, correspondence, exhibits, and case materials for accuracy, formatting, and completeness prior to submission.
• Understands how legal support contributes to client service and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.
• Demonstrates working knowledge of district and circuit court filing procedures.
• Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.

Culture and Benefits

At Miller Johnson, our culture is anchored in our Core Values and how we work together:

Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We offer competitive wages, flexible scheduling, paid time off, and annual perf…