Property Team Coordinator

Our client is a large Australian retail business that manages an extensive property portfolio across the country. The company values collaboration, accountability, and operational excellence while continuously improving its property initiatives.

They are now seeking to hire a Property Team Coordinator to act as the operational and administrative backbone of the department. This offshore role focuses on maintaining data integrity, tracking key actions, supporting cross-functional communication, and providing day-to-day executive support to the senior property leadership team.

Job Responsibilities

Reporting and Tracker Management

Maintain and update lease trackers, deal trackers, and key date trackers

Support weekly and monthly reporting updates

Prepare reports, dashboards, and executive reporting packs

Maintain reporting templates and ensure consistency across documentation

Monitor reporting deadlines and ensure timely completion

Property Data Management

Maintain accurate property and lease information across internal systems

Update ownership changes, lease renewals, amendments, and closures

Reconcile property data across multiple systems to ensure data integrity

Identify inconsistencies and proactively resolve or escalate issues

Ensure all property records remain accurate and up to date

Workflow and Stakeholder Coordination

Coordinate information flow between Property, Legal, Finance, and Store Development teams

Track actions arising from meetings and reports

Follow up with internal stakeholders to ensure outstanding actions are completed

Maintain structured workflows and ensure key milestones are achieved

Support smooth day-to-day operations across the property function

Executive Support

Provide diary management and meeting coordination for senior property leadership

Assist with inbox management and scheduling

Prepare presentations, meeting packs, and supporting documentation

Coordinate meetings and maintain executive documentation

Provide general administrative support to senior leadership

Process Improvement

Maintain and improve reporting templates and operational trackers

Assist with continuous improvement initiatives

Support the implementation of new processes and operational frameworks

Identify opportunities to improve reporting accuracy and workflow efficiency