Executive Assistant/Administrative Assistant Sr/III

The Executive Assistant and/or Administrative Assistant III/Sr is responsible for providing administrative support to our Executive Leaders and particularly the Legal Department's VP, Assistant General Counsel - Corporate Secretary. To be successful in this role, you’ll need to be exceedingly well organized, handle a range of sophisticated assignments requiring the use of experience, innovation and judgment, while working closely with the Corporate Secretary, his team and their sources!

Responsibilities/Expectations:

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Manages administrative support for a transactional legal team, handling routine and ad hoc requests with discretion and adaptability
• Prepares meeting logistics materials and coordinates the distribution of board of directors materials and reports; interfaces professionally with directors and C-suite leadership
• Supports SEC filing processes, including preparation and electronic submission of required forms
• Partners with Paralegals to provide backup on transactional legal work and team support
• Other duties as assigned

Education/Years of Experience:

• Required: High school diploma or GED; a minimum five (5) years’ experience supporting executive management
• Preferred: Bachelor’s degree

Other Requirements:

• Strong verbal and written communication skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
• Excellent time management skills, including the coordination of executive meetings, calendars and travel
• Demonstrates ability to handle confidential and sensitive information
• Preferred: Beginner to Intermediate knowledge of SharePoint

, Responsible for providing administrative support of a complex nature for a Vice President or Senior Vice President. Recognized leadership skills, performs extremely complex technical tasks and/or leads teams in complex or important projects. Leads development and implementation of technical standards and specifications. Assumes significant responsibility for interpretation of business aspects and overall project success. Is regularly called upon to make unreviewed decisions. Serves as an advisor or mentor.