Accounting Assistant & Office Manager

Position Summary

We are seeking a reliable, detail-oriented Office Manager & Accounting Assistant to support the day-to-day administrative and financial operations of our company. This role combines bookkeeping, payroll administration, and general office management responsibilities. The ideal candidate is organized, trustworthy, comfortable working with financial information, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Accounting & Bookkeeping

• Process accounts payable and accounts receivable transactions.
• Prepare and enter invoices, bills, and expense reports.
• Maintain accurate financial records and filing systems.
• Assist with monthly financial reporting and account reconciliations.
• Monitor cash flow and assist with budgeting activities.

Payroll Administration

• Process employee payroll accurately and on schedule.
• Maintain employee payroll records and related documentation.
• Track employee time records, PTO, and attendance information.
• Assist with employee onboarding paperwork and payroll setup.

Office Management & Administration

• Manage daily office operations and administrative procedures.
• Maintain office supplies, equipment, and vendor relationships.
• Answer phones, manage correspondence, and greet visitors as needed.
• Organize company records and maintain document management systems.
• Schedule meetings and support management with administrative tasks.
• Coordinate office maintenance and facility-related needs.
• Assist with special projects and general business support activities.

Qualifications

• 2+ years of bookkeeping, accounting support, payroll, or office management experience preferred.
• Proficiency with QuickBooks and Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to handle confidential financial and employee information.
• Excellent communication and interpersonal skills.
• Strong problem-solving abilities and ability to work independently.
• Associate degree in Accounting, Business Administration, or related field preferred but not required.

Preferred Skills

• Experience with payroll systems such as ADP, Gusto, Paychex, or similar platforms.
• Knowledge of basic accounting principles and financial reporting.
• Experience supporting small business operations.
• Familiarity with HR administration.

Compensation & Benefits

• Competitive compensation based on experience.
• Paid time off and company benefits.
• Opportunities for professional growth and development.

Schedule

Full-time / In-office

We are looking for a dependable team member who takes pride in keeping financial and administrative processes organized, accurate, and running smoothly.

Pay: From $50,000.00 per year

Work Location: In person