Executive Assistant | Healthcare

We're looking for a highly organized, detail-oriented Executive Assistant who excels at creating order from complexity.

In this flexible, primarily remote role, you'll support executive leadership by managing schedules, coordinating communications, tracking priorities, and ensuring important initiatives stay on track. This role is perfect for someone who enjoys being the person behind the scenes who keeps everything moving forward.

Success in this position requires exceptional follow-through, quick turnaround times, strong judgment, and the ability to adapt as priorities shift. The right person is proactive, resourceful, and energized by helping leaders operate at their highest level.

How We're Different

Founded in 2007, Iowa Diabetes is a leading diabetes research and care organization in West Des Moines, Iowa, dedicated to improving the lives of adults and children living with diabetes, obesity, and related conditions. Through comprehensive clinical care, patient education, and innovative research, our team has conducted 250+ clinical studies and continues to make a meaningful impact on individual health and the broader community.

We practice intentionally—in patient care, leadership, and our organizational culture. This is what truly sets us apart.

✔ Challenge yourself: This role is ideal for someone who is motivated, driven, resourceful, and energized by solving problems and staying two steps ahead.

✔ Turn chaos into order: Create systems, processes, and structure that help a fast-paced organization operate more efficiently.

✔ Be the trusted partner: Work alongside executive leadership to create focus, organization, and momentum around the priorities that matter most.

✔ Drive accountability: Keep priorities visible, action items moving, and commitments from falling through the cracks.

✔ Fuel meaningful work: The work you do directly supports the researchers, clinicians, and staff who are changing lives through innovative care and groundbreaking clinical research.

Role Highlights

• Job Type: Part-time, non-exempt
• Location: Remote, United States
• Schedule: Approximately 20 hours per week with a flexible schedule. While hours can largely be worked independently, the ideal candidate has the flexibility to respond to priority needs, support time-sensitive requests, and maintain quick turnaround times when necessary.

What You Bring to the Team

Required Qualifications and Skills

• 3+ years of experience in an Executive Assistant, supporting visionaries, Administrative Assistant, Project Coordinator, or similar support role
• Exceptional organizational skills and attention to detail
• Strong written, verbal, and interpersonal communication skills
• Proven ability to manage multiple priorities, deadlines, and competing demands
• High level of professionalism, discretion, and ability to maintain confidentiality
• Strong follow-through, accountability, and problem-solving skills
• Ability to work independently, anticipate needs, and proactively drive tasks to completion
• Advanced proficiency in Google Workspace, particularly Google Sheets, Docs, Calendar, and Drive

Preferred Qualifications and Skills

• Experience supporting executive leaders, business owners, physicians, or senior leadership teams
• Healthcare, clinical, research, or physician-support experience preferred
• Experience managing complex calendars, travel arrangements, meetings, and executive communications
• Familiarity with EOS® or other goal-setting and accountability frameworks
• Experience coordinating projects, tracking priorities, and supporting organizational initiatives

How You'll Make a Difference

• Manage executive calendars, scheduling, and priorities to maximize leadership effectiveness and focus.
• Coordinate meetings, including agendas, logistics, note-taking, action item tracking, and follow-up.
• Track key initiatives, projects, goals, and commitments to ensure priorities stay on track.
• Draft executive communications, presentations, reports, and meeting materials.
• Transform conversations, voice notes, and ideas into organized action plans and next steps.
• Conduct research and prepare briefing materials to support strategic decision-making.
• Coordinate travel, appointments, and other administrative needs as assigned.
• Support EOS execution by tracking Rocks, priorities, scorecards, to-dos, and organizational goals, while coordinating planning sessions, accountability meetings, and follow-up activities.
• Help drive accountability across leadership by monitoring progress, maintaining visibility into key objectives, and ensuring commitments are completed.
• Develop systems, tools, and processes that improve organization, efficiency, and execution.
• Leverage technology and AI tools to streamline workflows and enhance productivity.
• Maintain the highest level of professionalism, discretion, and confidentiality.
• Partner closely with the People & Culture Coordinator to ensure leadership meetings, events, commu…