Administrative Assistant - Computer Science; Part-Time

Position: Administrative Assistant I - Computer Science (Part-Time)

Job Title Administrative Assistant I

• Computer Science (Part-Time) Location Main Campus
• Dayton, OH Job Number 05496 Department Computer Science Job Category Support Job Type Part-Time Status Regular Job Open Date 06/22/2026 Resume Review Date 07/07/2026 Closing Date 07/06/2026 Open Until Filled No Position Summary

The Administrative Assistant I - Computer Science position will provide a wide variety of administrative support to the Chair of the Computer Science Department and associated faculty in a manner that enables the program to operate efficiently and professionally. This role provides a high level of customer service to students as well as other internal and external customers for the department and the college.

This is a part-time position at 28 hours per week.

The hourly pay rate for this position is $17.98 and has a maximum of 28 hours per week.

Why work for Sinclair College?

The following are some of the benefits that part-time staff with Sinclair College receive:

• Tuition waiver for employee for 3 credit hours per semester
• Opportunity for advancement and promotion
• Support for continued professional development and education
• OPERS pension participation, with 14% employer contribution
• 14 days of annually observed company holidays, part-time employees are paid for regularly scheduled hours on these days
• High quality programs and events for work-life balance
• SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

Communication:

• Greet students, visitors, faculty and staff who visit the office in a professional manner
• Answer incoming phone calls efficiently and professionally from students, internal and external customers
• Answer questions, problem solve where applicable, transfer calls accordingly, and communicate accurate messages to appropriate personnel

Administrative/Clerical Support:

• Manage personal and department Sinclair email accounts; communicate appropriately and professionally to email inquiries
• Schedule appointments for students to meet with the Program Director/Chair using Microsoft Outlook; prepare student files prior to the meeting
• Monitor and maintain an inventory of office supplies for the program/department; order, process, and receive supplies
• Process incoming and outgoing mail correspondence
• Create and proofread correspondence, documents, and reports
• Order printed materials, receive materials and distribute appropriately
• Prepare purchasing card reports, mileage reports, and travel reports for the Program Director/Chair on a monthly basis
• Initiate appointment requests for meetings, schedule appropriate meeting room(s) and issue food requisitions for meetings and events using Microsoft Outlook
• Coordinate and process book requisitions
• Coordinate travel, including flights, hotels, and other accommodations for the Program Director/Chair
• Update budget information

Information Technology:

• Process information into Colleague, college administrative database, including course assignments, room assignments, faculty payroll and electronic purchase orders
• Use Word, Excel, PowerPoint, and Outlook to develop office documents
• Other duties as assigned

Requirements

• Minimum of a high school diploma or equivalent with two years of office experience required, associate's degree in a related field preferred
• Minimum of 40 wpm typing speed preferred
• Strong computer skills with proficiency in applicable software systems used by the college preferred
• Excellent organizational and time management skills, communication, writing, interpersonal skills, telephone etiquette, positive attitude, and a strong desire to assist people preferred
• Provide customer service in a responsible manner by being knowledgeable, supportive, ethically aware of diversity and cultures, and treating each customer with respect preferred
• Knowledge of other college departments and their functions, especially in relation to this department preferred
• In-depth knowledge of program curriculum and admission requirements preferred
• Initiative and problem-solving skills preferred
• Demonstrated ability to manage tasks with a high level of accuracy and attention to detail required
• Knowledge of Microsoft Office preferred