Executive Assistant and Operations Support

THE OPPORTUNITYYvonne Pire is the owner of multiple companies, including Trofholz Technologies, a federal security integration firm, and The Rising Zone, a coworking and wellness company. She is a USAF veteran, entrepreneur, and operator building businesses that run on accountability, clear systems, and consistent improvement.

This role works directly for Yvonne across everything she touches: executive operations, business development, marketing, and proposal coordination across her portfolio. You are her primary coordinator, the person who sits between Yvonne's direction and the people executing it. Nothing gets lost. Nothing falls behind.

Federal government proposals are mission-critical to Trofholz, and that capability is now expanding into The Rising Zone. A significant portion of this role owns the coordination layer of all proposal and business development activity across both companies.

We are looking for someone intermediate, with enough foundational experience to contribute quickly and enough drive to grow fast. If you are eager to learn and willing to be coached, this is the right environment.

You are already using Claude and other AI tools to work faster and smarter. That is the baseline here, not a bonus.

If you thrive in high-ownership environments, manage complexity without losing detail, and want to grow alongside a founder who moves fast, this was written for you.

WHAT YOU WILL DOExecutive Assistant and Operations Support

You are Yvonne's right hand across all of her companies. You shadow her in meetings, capture what she thinks, coordinate what she decides, and make sure her time and attention stay focused on leadership and growth. When she travels, you hold the operation together and use that focused time to move priority projects forward.

• Manage Yvonne's calendar, inbox, and communications across all businesses with precision and professionalism
• Communicate on Yvonne's behalf with employees, clients, partners, and vendors, representing her with clarity and executive presence
• Capture ideas, decisions, and commitments in real time during meetings and working sessions, translating them immediately into organized action items with owners and deadlines
• Coordinate travel, logistics, meeting preparation, and follow-through so Yvonne stays focused on strategy and growth
• Serve as the primary coordinator between Yvonne's direction and the people responsible for execution across all companies
• Track every open commitment, task, and action item across the portfolio and ensure nothing falls through the cracks
• Use Claude and other AI tools daily to draft communications, process meeting notes, extract action items, and eliminate repetitive manual work
• Coordinate with the team to identify and improve workflow automations, ensuring AI tools are utilized as effectively as possible across all operations
• Document processes and systems so operations stay consistent as the business scales

Marketing Support

• Coordinate marketing activity for Trofholz, working with Yvonne to move direction into execution with the right internal and external resources
• Serve as the liaison between Yvonne and The Rising Zone marketing team, ensuring alignment, follow-through, and consistent communication across all marketing efforts

Proposal Coordination

• Monitor opportunity platforms including SAM.gov for RFPs, RFIs, and pre-solicitation notices aligned with Trofholz and Rising Zone capabilities
• Coordinate the full proposal process from kickoff through submission, including schedules, contributor tracking, compliance, and version control
• Support proposal content development by coordinating subject matter experts, maintaining reusable content libraries, and integrating review feedback
• Coordinate post-submission debriefs to capture lessons learned and strengthen future proposals

Business Development Support

• Track the active opportunity pipeline across both companies, including bid/no-bid decisions, submission status, and award outcomes
• Coordinate BD meetings, follow-ups, and action items ensuring Yvonne's direction moves quickly from conversation to execution
• Support partner and teaming coordination, maintaining clear communication between Yvonne and external collaborators
• Assist in the preparation of presentations, briefings, and materials for BD meetings and client engagements

WHAT WE ARE LOOKING FORWe are looking for someone who is organized, professional, and eager to grow. You have enough foundational experience to contribute from day one, and enough drive to develop quickly into a high-performing operational partner. You do not need to have done everything in this role before. You need the aptitude, the work ethic, and the willingness to learn fast.

What We Are Looking ForWhy It MattersFoundational federal contracting knowledgeYou understand how government proposals work and are ready to own the coordination layer quicklyStrong coordination and organizational skillsYou are managing a…