Part-Time Bookkeeper / Shipping Documentation Coordinator
confidential home textiles · New York, New York · Posted Jul 7, 2026
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Part-Time Bookkeeper / Shipping Documentation Coordinator
Location: New York, NY (In-Office or Hybrid)
Employment Type: Part-Time (20–30 hours per week)
About Us
We are an established home textile import and distribution company supplying major retailers and e-commerce customers throughout North America. We are seeking a reliable, detail-oriented Part-Time Bookkeeper / Shipping Documentation Coordinator to support our accounting and logistics operations.
ResponsibilitiesBookkeeping
- Maintain company financial records using QuickBooks
- Process Accounts Payable and Accounts Receivable
- Reconcile bank and credit card accounts
- Prepare invoices and record customer payments
- Record journal entries and maintain the general ledger
- Assist with monthly financial reporting and year-end preparation
- Work closely with management and our outside accountant
Shipping Documentation & Logistics
- Prepare and review shipping documentation for import and export shipments
- Coordinate with freight forwarders, customs brokers, factories, and warehouses
- Review commercial invoices, packing lists, bills of lading, and other shipping documents for accuracy
- Track shipments and maintain shipping records
- Communicate with customers regarding shipment status and required documentation
- Assist with logistics coordination and scheduling
Qualifications
- Minimum of 3 years of bookkeeping experience
- Strong proficiency with QuickBooks (required)
- Experience with Accounts Payable, Accounts Receivable, and bank reconciliations
- Experience preparing or coordinating import/export shipping documentation preferred
- Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Office
- Strong organizational, communication, and time-management skills
- Ability to work independently, prioritize tasks, and manage multiple deadlines
- Experience in importing, wholesale distribution, logistics, or the home textile industry is a plus
- Ability to speak and read Chinese (Mandarin or Cantonese) is helpful, but not required
What We Offer
- Competitive hourly compensation based on experience
- Flexible part-time schedule
- Friendly and professional work environment
- Opportunity for long-term growth with an expanding international company
To Apply
Please email your resume along with a brief summary of your bookkeeping, QuickBooks, Microsoft Office, and shipping documentation experience. Qualified candidates will be contacted for an interview.
Pay: $27.71 - $34.00 per hour
Work Location: In person