Experienced Administrative Assistant

DOCCU is seeking a professional and experienced Administrative Assistant for our Downtown Baton Rouge office.

Reports To: Human Resources Manager

Summary: The primary responsibility is to provide assistance with administrative tasks for the Leadership team and aid to the Executive Assistant. The position requires discretion, confidentiality, professional presence, and a relationship-centered focus.

DUTIES AND RESPONSIBILITIES:

• Communicate with supervisor on daily tasks and assigned work
• Develop and maintain spreadsheets, documents, etc., using Word, Excel, Adobe
• Work in multiple online platforms, databases, etc
• Copy, sort, file, scan, organize paper and electronic files etc.
• Run errands
• Assist with organizing, attending, monitoring, documenting executive level confidential meetings
• Reconciling monthly billing statements
• Maintaining and organizing supply ordering, stocking, and tracking
• Organizing and coordinating events
• Assist in obtaining updated Vendor information to complete appropriate annual due diligence
• Assist in updating and handling records for Board Members, maintain attendance & participation spreadsheets as needed by Executive Assistant
• Other duties as assigned or deemed necessary

CORE COMPETENCIES:

• Accountability – take personal responsibility for all work activities and personal actions
• Member Service – take personal responsibility for dealing with and/or correcting member service issues and concerns
• Dependability/Efficiency – strive to complete activities/projects in a timely manner on or before scheduled deadlines with minimal to no errors
• Interpersonal Skills – demonstrate an ability to work effectively with others employing professionalism to manage interactions with all other staff members.
• Quality Assurance/Attention to Detail – accomplishes tasks through concern for all aspects of the job, no matter how small. Accurately checks processes and tasks and follows up.

OVERVIEW OF QUALIFICATIONS:

• Ability to communicate effectively and manage communications issues in a professional manner.
• Superior organizational skills with ability to handle and prioritize multiple tasks.
• Service oriented with an ability to maintain a courteous, patient, and supportive presence.
• Proficient in Microsoft365 (Word/Excel), Adobe, basic clerical, computer skills, and ability to perform mathematical calculations.
• Ability to maintain a high degree of confidentiality.

Minimum Qualifications:

• at least 2 years of experience as an administrative assistant in a professional business office setting
• Experienced and proficient in Microsoft 365, Adobe.
• Skilled in thoroughness and accuracy. Able to take direction and complete tasks timely and with minimal error

General Duties and Responsibilities:

• Provide quality member service while projecting a positive image.
• Keep all member and employee related business in strictest confidence.
• Comply with DOCCU operations and security procedures.
• Maintain neat, clean, and secure work area, equipment, and files.
• Maintain working knowledge of all DOCCU guidelines
• Scan documents into the system as needed. Maintain all documents and files according to applicable retention schedule.
• Communicate in a professional, positive, and cooperative manner with co-workers and members, in the office, over the phone and through email/mail, in order to establish and maintain effective relations.
• Contribute to the team effort by accomplishing pre-determined goals and meeting deadlines.
• Assist on special projects and/or committees as requested.
• Perform all other duties as assigned or deemed necessary.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• Candidates are required to submit to background, bondability, and credit pre-screening. Are you confident in positive results for these screenings?
• This position requires that all listed minimum qualifications are met and experience listed is mandatory for consideration. Do you confirm that you meet these conditions prior to submitting your application?
• Schedule is M - F from 730am to 430 pm. Are you able to work within these parameters?
• The pay rate for this position is $15-$18 per hour. Is this range acceptable to meet your needs?

Experience:

• professional business office: 2 years (Required)
• Administrative Assistant: 2 years (Required)

Ability to Commute:

• Baton Rouge, LA 70802 (Required)

Work Location: In person