Administrative Assistant

We are looking for an organized Administrative Assistant to support commercial property management operations across a portfolio of retail, office, and industrial properties in Snoqualmie, Washington. This Long-term Contract position plays a key role in keeping lease records accurate, coordinating communication with tenants and vendors, and helping property managers maintain efficient day-to-day operations. The ideal candidate brings strong administrative skills, attention to detail, and experience working with property management systems such as Yardi in a fast-paced environment.Responsibilities:• Maintain and update lease information in Yardi and digital filing systems, ensuring details such as renewals, amendments, rent adjustments, reporting deadlines, and key dates remain accurate and current.• Draft and organize lease-related documents, including notices, lender paperwork, correspondence, and supporting materials for tenant files.• Coordinate service requests and vendor activity by issuing work orders, monitoring progress, and following up to help resolve property-related issues promptly.• Support leasing activity by assisting with space availability materials, renewal processing, and onboarding documentation for incoming tenants.• Help property managers oversee daily operations for multiple commercial sites, including participating in occasional property visits and inspections as needed.• Organize due diligence records for property acquisitions or dispositions and ensure documents are transferred, stored, and maintained in a complete and orderly manner.• Track insurance documentation for properties, assist with renewal preparation, and provide administrative support during claims processing.• Prepare reports, monitor expenses, assist with budget-related tracking, and provide general administrative support through scheduling, document formatting, proofreading, and data entry.