711 HPW/OMP Administrative Assistant (26-11 711 HPW/OMP Administrative Assistant Support)

711 HPW/OMP Administrative Assistant (26-11 711 HPW/OMP Administrative Assistant Support)

(Position Is Contingent on Reef Systems Winning the Bid)

Introduction:

The 711th Human Performance Wing (711 HPW), headquartered at Wright-Patterson Air Force Base in Ohio, is the first human-centric warfare wing to consolidate human performance research, education and consultation under a single organization. Established under the Air Force Research Laboratory, the 711 HPW is comprised of the Airman Systems Directorate (RH) and the United States Air Force School of Aerospace Medicine (USAFSAM) and several 711 HPW support organizations, such as the Management Operations Directorate (711 HPW/OM), the Financial Directorate (711 HPW/FM), and the Plans and Programs Directorate (711 HPW/XP). The Wing delivers unparalleled capability to the Air Force through a combination of world class infrastructure and expertise of its diverse workforce of military, civilian and contractor personnel encompassing 75 occupational specialties including science and engineering, occupational health and safety, medical professions, technicians, educators, and business operations and support.

Description of Services:

The contractor shall meet all requirements per the basic contract and provide professionally and technically qualified individual(s) to perform all tasks in the following paragraphs to fulfill the requirements of this task order. The contractor shall primarily provide services to assist in the Program Support Division (OMP). Specific functions shall include program management assistance and administrative support. The contractor shall assist Government Program Managers in developing, establishing, implementing, and monitoring contractual and financial services for assigned contracts/task orders.

Mandatory Qualifications:

• The contractor shall have at least three years of experience as an administrative assistant.
• The Contractor shall be proficient with the following applications: Outlook, Word, Excel, PowerPoint, Teams, and Zoom.
• Because of the nature of this position in working in 711 HPW/OMP and dealing with various personnel and contract related issues, the Contractor shall have a Non-Disclosure Agreement in place with their company, and the company shall provide a copy to the Program Manager of this task order. This is necessary in order to mitigate transfer of any confidential, proprietary and/or sensitive information while in this position.

Tasks:

• The contractor shall provide assistance in support of the day-to-day management of 711 HPW contractual requirements.
• Oversee 711HPW/OMPs record management program to include records inventory, file management, records disposition, and training.
• Maintenance of comprehensive data repositories on critical management information, activities, and analysis related to assigned projects via a working knowledge of 711 HPW & USAFSAM programs.
• Support automated data activities (e.g., reports, tables, briefings, spreadsheets, databases, etc.). utilizing Government systems.
• Provide other administrative and monitoring support as required to Contracts Program Managers (CPM), Contracting Officer Representatives (COR) and/or Contracting Officers (CO) in daily operations associated with establishment, maintenance and oversight of contracts/task orders.
• Receive and process invoices and monthly status reports for 711 HPW contracts and task orders. Review invoices and reports for appropriateness, and if necessary, research and correct discrepancies or refer to the appropriate Contracts Program Manager.
• Establish and update project records for 711 HPW/OMP contracts/task orders in the Project Tracking System (PTS) or any other system government utilizes. Ensure that project records are up to date. Generate reports as required.
• Post and update all procurement and tracking spreadsheets (e.g., PR Log, Management Log, etc.)
• Request documentation (i.e, DD250Z, contractor concurrence, etc.) for contract close out. The contractor shall inventory all physically complete/expired contracts and reconcile any discrepancies. The contractor shall provide status of closeout actions in a Contractor Progress, Status and Management Report
• Set up new files, distribution of correspondence and assisting with customer inquiries.
• Prepare, copy, fax, and/or scan letters, documents and forms as required for contracts and task orders. Route, track mail and file letters, documents and forms as necessary.
• Support the 711 HPW/OMP Division Chief with quantitative and statistical data.
• Assist 711 HPW/OM Department and 711 HPW/OM with suspense distribution and tracking
• Assist in supply ordering

BASE SUPPORT:

The contractor shall be provided office/laboratory space, furniture and equipment, routine office/laboratory supplies, computer hardware and software necessary to perform tasks described in this performance work statement. The government will also provide telephone service a…