Bookkeeper - Family Office

Position: Bookkeeper (Family Office)

Location: Midtown (hybrid)

Salary: $130k – $170k + Bonus

Boutique Family Office seeks a Bookkeeper to join their Team!!

Responsibilities

• Maintain full-cycle bookkeeping for personal and trust accounts using QuickBooks and supporting spreadsheets.
• Maintain and reconcile bank accounts for personal and trust structures.
• Execute bill-pay and other approved transactions under established authorization procedures.
• Coordinate fund movements among personal accounts, trusts, and family branch LLCs with documented approval.
• Record and reconcile distributions received from business entities in coordination with the Controller function.
• Provide monthly reports to support trustee oversight and tax preparation.
• Provide notarization of office documents as needed.
• Prepare organized tax handoff packages for the outside CPA firm for personal and trust returns.
• Coordinate with the CPA firm throughout the year on account questions, documentation, and tax-related follow-up.
• Prepare trust-level financial information for trustees
• Handle routine coordination with owners on personal and trust Accounting matters.

Qualifications

• Bachelor’s degree in accounting, finance, or a related field.
• 7+ years of bookkeeping or accounting experience, including meaningful exposure to personal, trust, or family office accounting.
• Direct experience in a family office, trust company, or comparable private wealth setting.
• Strong working knowledge of QuickBooks and Excel.
• Notary commission, or willingness to obtain one promptly upon hire.
• Demonstrated discretion in handling highly confidential financial and personal information.
• Strong trust-based professional references.