Administrative Assistant, Global Corporate & Investment Banking - San Fran

About the position

The Administrative Assistant will provide high-level administrative support to GCIB senior leader(s), ensuring seamless day-to-day operations and effective management of schedules, communications, and priorities. This role requires strong organizational skills, discretion, attention to detail, and the ability to operate in a fast-paced environment.

Responsibilities

• Manage complex and evolving calendars, including scheduling internal and external meetings
• Coordinate travel arrangements and process expense reports
• Serve as a point of contact for internal stakeholders and external partners
• Prepare and edit correspondence, presentations, and meeting materials
• Support meeting logistics, including agendas, materials, and follow-ups
• Maintain organization of documents, files, and records
• Assist with ad-hoc projects and administrative initiatives as needed
• Handle sensitive and confidential information with discretion and professionalism

Requirements

• 3+ years of experience in an administrative or executive assistant role
• Strong organizational and time-management skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize effectively and manage multiple tasks simultaneously
• High level of professionalism, judgment, and discretion
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel

Nice-to-haves

• Experience supporting senior leaders
• Prior exposure to financial services or a corporate environment
• Ability to anticipate needs and proactively solve problems

Benefits

• Access to paid time off
• Resources and support to our employees
• Discretionary incentive eligible
• Eligible to participate in the annual discretionary plan