NTDF Coordinator (Senior Administrative Assistant)
City of Kansas City · Kansas City, Missouri · Posted Jun 16, 2026
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Pay,Benefits, & Work Schedule
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Full-time position with the Neighborhoods & Community Services Department - Administrative Services Division
Pay Starting at: $20.88 per hour
Work Location: 414 E 12th St
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Application Deadline: June 30, 2026
Responsibilities
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What you’ll do
Process NTDF grant contracts, including supporting vendors with contract paperwork requirements, reviewing and approving advance payments, reviewing and approving final report invoices, and coaching and training vendors on allowable costs and document submission requirements to ensure compliance and timely payments.
Manage event tickets obtained from NTDF grant contracts, including tracking and distributing tickets to NTDF Committee members and NTDF staff for event audits to support grant oversight and accountability.
Assist with grant audit documentation and record keeping by maintaining organized, accurate records that support internal and external audit requirements.
Support the NTDF Manager and NTDF Committee by taking detailed meeting minutes, coordinating meals for all-day meetings, scouting and reserving meeting locations, setting up and tearing down meetings, and supporting meeting technology needs to ensure productive and accessible meetings.
Support the NTDF Manager with NTDF Portal updates by identifying needed updates, testing portal enhancements, and rereviewing and assisting with delivering training for NTDF potential applicants, applicants, and awardees to improve usability and understanding of the program.
Provide NTDF program support through neighborhood and community presentations, tabling at awarded NTDF events when requested (including setup and tear down), and providing customer support via email, phone calls, and weekly office hours.
What success looks like
Grant contracts, payments, and invoices are processed accurately, on time, and in compliance with program requirements.
Vendors clearly understand allowable costs and documentation expectations, resulting in fewer errors and resubmissions.
NTDF Committee meetings run smoothly, are well-documented, and fully supported logistically and technically.
NTDF Portal updates and trainings improve applicant and awardee understanding and reduce support issues.
Community members and stakeholders experience responsive, professional, and helpful program support.
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What you get
Stable, mission-driven role with visible community impact.
Opportunities to build long-term expertise in grant administration and public funding processes.
Regular work hours with predictable scheduling and clear expectations.
Professional development through hands-on experience with compliance, audits, and stakeholder engagement.
Supportive team environment focused on accountability, transparency, and service.
Why this role matters
The NTDF program helps ensure public resources are distributed responsibly and equitably across neighborhoods and communities. This role is essential to maintaining trust, compliance, and accessibility ensuring vendors, applicants, and community members can successfully engage with the program.
Qualifications
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REQUIRES
An accredited Bachelor’s degree; OR
an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.
Other Information
Military veterans encouraged to apply
Why You'll Love Working with Us – Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)
Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.
Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays—with accruals that grow the longer you're with us.
Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.
Support for Life’s Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.
Tuition Assistance
Get reimbursed for eligible education expenses—invest in your future while you work.
Income Protection
Short- and long-term disability coverage options to safeguard your earnings.
Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.
Community Volunteer Leave
Take up to 8 hours annually to give back to causes y…