Piper Networks Inc is hiring: Administrative Assistant in San Diego

JOB DESCRIPTION

Job Description

Calling all Administrative Assistants!

Are you ready to join a dynamic team of Software Engineers?

If you're looking for an exciting opportunity to use your excellent customer service and organizational skills, then you've come to the right place!

At Piper, we're searching for a passionate Temporary Administrative Assistant to join our team in San Diego, CA for 6 months.

You will get to enjoy a reliable schedule, working Monday - Friday from 8:30 am to 5:00 pm.

We are offering this nonexempt position range of $24.00 - $27.00 per hour.

If you think this job is a fit for what you are looking for, applying is a snap.

This initial application should take you less than 3 minutes to complete.

WANT TO KNOW MORE ABOUT US?

We are a leading provider of advanced rail positioning and safety systems for the transit industry.

Our expertise lies in offering innovative solutions for train navigation, Maintenance of Way (MOW) vehicle protection, and railway safety.

Our enthusiasm for all things trains is evident in our daily discussions, and we embrace the use of Slack channels to spark spontaneous conversations and knowledge sharing.

At Piper, we offer a supportive and diverse work culture that values collaboration and innovation.

Join our team and help us make a difference!

DOES THIS SOUND LIKE YOU?

In this role, you will facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Under the supervision of the Administrative Services Manager, the Administrative Assistant will provide support to our directors, managers and employees, assisting with daily office needs and managing our company’s general administrative activities.

Including but not limited to company calendars, all travel itineraries, hotel/flight and/or train reservations and submitting reports for each passenger involved.

Handling and assisting with documentation distribution.

Job duties include the following:

• Creating travel reports, making reservations and following up after travel has commenced to prepare portfolio for reimbursement, working with Administrative Services Manager to provide relevant government and state rates where applicable.
• Approving Expensify travel reports
• Maintaining travel calendar of who is traveling, where they are traveling to, and any adjustments
• Researching travel options, booking itineraries with hotels and sending confirmation through to relevant contractors
• Thoroughly adding invoices to the AP/AR ledger requested by the Administrative Services Manager
• Manage ordering of office supplies, including all ordering of food items for company kitchen.
• Assist the Administrative Services Manager and Associate Director of Human Resources with miscellaneous administrative tasks and duties as needed.
• Handling and assisting with document distribution and other administrative projects and responsibilities including but not limited to running errands such as birthday pickups company lunches, Post Office, FedEx
• Arranging and attending meetings as required, upkeep of company calendar.
• Validating parking tickets for visitors

Requirements:

• High school diploma or equivalent required, Associate degree preferred but not required.
• Knowledge of Google Suite and Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• A professional concierge level of customer service required.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Knowledge of general office equipment
• Time management and time critical prioritization skills.
• Knowledge of Expensify, a plus.

READY TO APPLY?

Don't miss the chance to join Piper and bring your administrative skills to the forefront.

Apply today and let's create something extraordinary together!