Virtual EA

Executive Assistant - req1731

Ensure maximum level of productivity and efficient operations of all administrative activities, workflow and special projects in support of executives.

Prepare and compile materials or special requirements for meetings on own initiative. Prepare agendas and presentation materials (charts, graphs, etc). Field calls and inquiries, and handle routine and non-routine matters as appropriate.

Focal point/liaison for executive's direct reports and others throughout the company on projects and requests that may be routine or of a critical, sensitive, or confidential nature.

Review outgoing materials for accuracy, format, conformance with company policies/procedures, internal consistency; also ensure proper approvals have been obtained before routing correspondence, invoices, check requests, expense reports, or signature-required documents/forms.

May schedule and coordinate on- and off- site meetings for small or large groups of varying nature/scope, including negotiating with vendors, scheduling, travel arrangements for participants, etc.

May provide administrative and meeting planning support for trade shows (e.g. Compile and research data for report preparation.

May create, maintain, update, and reconcile detailed analyses for reports required or requested by executive management.

Keep current with and apply most efficient administrative support business practices, and newest software or other productivity tools required to support the executive level.

Coordinate and manage executive's travel activities, which may include foreign business travel.

In all areas of responsibility, ensure the executive has most updated and accurate information and data available and needed.

May be focal point or liaison on legal and Human Resources issues.

May provide support and assistance for other executive staff, Board of Directors, Japanese staff, other TMS companies, etc.

Special projects as assigned.

Demonstrated poise, tact, judgment, and diplomacy in handling sensitive, highly confidential and critical issues related to the business and the efficient operation of supporting an executive.

• Demonstrated business acumen and savvy, including understanding and knowledge of the operations and protocols of a large corporation, functional responsibilities and general operating requirements.
• Excellent and effective communication skills: business writing, editing, grammar, and proofreading skills; Strong proficiency utilizing standard office software, including Microsoft Word, Excel, PowerPoint, etc.
• establish and shift priorities; Ability to meet work demands (overtime, etc.), 4 Year / Bachelor's Degree or Degree in business or related field, or equivalent.
• 7 years professional administrative support experience including support at a senior or executive level.
• LI-Remote

Canon Medical Systems USA, Inc., Canon Medical Systems offers a competitive salary and benefits package, we support a diverse workplace and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, sexual orientation, gender identity, religion, national origin, protected veteran status, or on the basis of disability.