Payroll Clerk

Job Title: Payroll Clerk

Job Description

The Payroll Clerk supports accurate and timely weekly payroll processing for a large, multi-state employee population. This role verifies timecard data, maintains payroll records, and collaborates closely with HR and team members to ensure payroll integrity and compliance. The position offers the opportunity to build strong payroll and accounting skills in a collaborative, team-oriented environment.

Responsibilities

• Assist with processing weekly payroll for more than 1,500 employees in a multi-state environment.
• Verify the accuracy of employee timecards in ADP and promptly communicate any issues or discrepancies to employees and managers.
• Monitor and maintain the payroll department email inbox, ensuring all inquiries receive timely, professional responses.
• Reconcile payroll reports and identify discrepancies prior to payroll processing to ensure accuracy and completeness.
• Collaborate with the HR department to ensure employee data is accurate, up to date, and properly reflected in payroll.
• Maintain all payroll records and organize backup documentation in shared drives for easy access and audit readiness.
• Participate in company meetings, webinars, and conference calls to stay informed on process changes and business updates.
• Support other duties and special projects as assigned in response to changing business conditions or departmental needs.

Essential Skills

• 1 + years of experience in payroll, accounting, accounts payable, accounts receivable, or administrative roles (experience will be valued over formal degrees).
• Strong analytical and accounting skills with a high level of attention to detail.
• Proficiency in Microsoft Excel, including the use of pivot tables and VLOOKUP functions.
• Ability to work with weekly payroll cycles and manage recurring deadlines.
• Comfort working with payroll systems such as ADP or similar platforms (ADP-specific experience is not required).
• Strong data entry skills with a focus on accuracy and consistency.
• Effective written and verbal communication skills to interact professionally with employees, managers, and HR.
• Ability to work collaboratively as part of a small team and contribute to a positive team culture.

Additional Skills & Qualifications

• Experience supporting payroll for a large employee population (1,500+ employees) is beneficial.
• Exposure to multi-state payroll environments is a plus, though not required.
• Prior experience reconciling financial or payroll reports.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational skills and the ability to manage multiple tasks in a fast-paced environment.
• Personable, team-oriented approach, with an interest in building positive relationships with colleagues.

Work Environment

This is a fully onsite role with a payroll team of approximately four people. The workday starts between 7:00 a.m. and 8:00 a.m., with an 8:00 a.m. start during the training period and some flexibility to adjust within that window after training. The team processes weekly payroll using ADP and relies heavily on Microsoft Excel, including pivot tables and VLOOKUPs, as well as shared drives for storing payroll documentation. The environment emphasizes collaboration and teamwork, with colleagues often sharing lunch and occasionally socializing after work. The setting is a professional office environment that supports focused, detail-oriented work and open communication within the team.

Job Type & Location

This is a Contract to Hire position based out of Anaheim, CA.

Pay and Benefits

The pay range for this position is $27.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Anaheim,CA.

Application Deadline

This position is anticipated to close on Jul 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With off…