Finance Ops & Accounting Manager

The Manager, Finance Ops & Accounting owns Galileo’s core finance and accounting engine: closing the books accurately and on time, managing cash flow, providing regional leaders with the P&L insight they need to run great programs, and keeping the organization audit-ready and compliant across every jurisdiction we operate in.

Galileo Learning has been offering educational summer experiences for 25 years: STEAM-based, hands-on camp and expanded learning programs that build creative confidence, growth mindset, and innovation skills for kids from kindergarten through eighth grade. Behind every joyful camp day is a finance and accounting function that has to run flawlessly — and this role owns it.

This is a hands-on, high-ownership role for someone equally comfortable booking a complex journal entry, building a cash-flow forecast, managing accounting systems, and walking a regional director through their budget. You’ll partner across the company and report on key financials to the board.

Why this Role Matters

This role powers the financial foundation that makes Galileo’s mission possible. By maintaining accurate financials, clear cash visibility, and strong compliance across all jurisdictions, the Manager, Finance Ops & Accounting ensures that program and operational leaders can focus on what they do best - delivering extraordinary experiences for kids.

This role also drives continuous improvement: identifying system and process enhancements, building reporting that turns data into decisions, and serving as a trusted financial partner across the organization.

You will be Accountable For

Owning the Month-End Close & Financial Reporting

Lead the month-end close process end-to-end, ensuring an accurate, complete, and timely close every period

Prepare and post journal entries, including payroll JEs and revenue entries, and maintain well-documented support and reconciliations

Produce regional P&Ls and partner with regional and functional leaders to explain results, variances, and trends

Deliver monthly close reporting to the board, ensuring packages are accurate, on time, and clearly presented

Manage debt reporting and related compliance/covenant tracking

Managing Cash, Treasury & Payments

Build and maintain the weekly cash-flow forecast to give leadership clear visibility into liquidity and upcoming needs

Oversee facility payments and other recurring obligations, ensuring they are paid accurately and on schedule

Manage check cashing and deposits, keeping cash handling controlled and well-documented

Running Accounts Payable & Expense Management

Administer Bill.com for accounts payable — managing vendor records, approvals, and timely payment runs

Manage Expensify for employee expense reporting, reimbursements, and policy compliance

Oversee GX invoicing and ensure billing is accurate, complete, and reconciled

Maintain CBC access and controls across banking and payment platforms

Driving Budgeting, Planning & Analysis

Lead budget meetings with regional and functional leaders, building budgets and tracking performance against them throughout the year

Own the labor planner, modeling staffing costs, and partnering with operations to align labor spend with planned

Build and maintain reporting in Power BI (PBI), delivering dashboards and updates that turn data into decisions

Keeping Us Compliant & Audit-Ready

Manage business licenses across all jurisdictions, keeping registrations current and in good standing

Coordinate tax filings and partner with external preparers and advisors as needed

Handle Certificate of Insurance (COI) requests and related documentation

Provide audit support, preparing schedules, reconciliations, and documentation, and serving as a key point of contact for auditors

Own Camp support case management, tracking, and resolving cases accurately and on time

Administering Our Financial Systems

Serve as Sage administrator, managing system configuration, users, and data integrity across our accounting platform

Identify and implement process and system improvements that increase accuracy, efficiency, and control as the organization grows

Bachelor’s degree in Accounting, Finance, or a related field

7+ years of progressive accounting and finance experience, including ownership of the month-end close and financial reporting

Strong technical accounting knowledge and a solid grasp of GAAP

Hands-on experience with accounting/ERP systems and AP/expense tools such as Bill.com and Expensify

Advanced Excel/Google Sheets experience

Experience with cash-flow forecasting, budgeting, and partnering with non-finance leaders on their numbers

Familiarity with multi-entity or multi-jurisdiction compliance: business licenses, tax filings, insurance/COIs, and audit support

Exceptional attention to detail, strong organizational skills, and the ability to manage many concurrent deadlines

Clear, confident communication and a collaborative, service-oriented mindset

Comfort working independently in a re…