Permitting and Compliance Specialist

The Opportunity

At InCharge, our success is built on operational excellence and strong leadership at every level. We're looking for a Permitting Compliance Specialist to support our Sales Service office. This role is responsible for overseeing permitting, licensing, regulatory compliance, customer onboarding, and operational compliance activities that support the successful execution of company projects.

What You'll Do

Serve as the primary point of contact for permitting, licensing, and regulatory compliance activities across multiple jurisdictions

Analyze permitting requirements and independently manage permit acquisition processes to support project schedules and operational objectives

Interpret local, state, and federal regulations affecting construction, electrical, infrastructure, and EPC projects and provide guidance to internal stakeholders regarding compliance requirements

Develop, maintain, and improve permitting procedures, compliance controls, documentation standards, and administrative processes to support operational efficiency

Manage the company's business licensing program, including obtaining, renewing, and maintaining licenses while proactively identifying and addressing compliance risks

Coordinate directly with city, county, state, utility, and regulatory agencies regarding permits, inspections, approvals, and compliance matters

Review project-specific compliance requirements and oversee completion of documentation packages necessary to support project execution

Coordinate technician background checks, customer compliance requirements, and project-specific onboarding documentation to ensure operational readiness

Partner with Legal, Risk Management, and Operations teams to obtain Certificates of Insurance (COIs), review compliance documentation, and ensure fulfillment of contractual obligations

Evaluate vendor qualification requirements, prepare vendor credit applications, and oversee vendor onboarding documentation to support procurement and project execution activities

Manage customer onboarding packages, ensuring the timely and accurate completion of required forms, compliance documents, and system entries

Manage the company RAMP purchasing card program, including review of purchases, recurring payments, documentation retention, reconciliation support, and compliance with company policies

Oversee fleet registration activities and DMV-related requirements, ensuring compliance with applicable regulations and maintaining accurate records

Manage customer invoices, compliance documentation, and required uploads within customer portals, ensuring accuracy, completeness, and adherence to customer requirements

Deposit checks received by the branch and coordinate with Accounting and Billing teams to ensure proper application and reconciliation

Receive, review, and distribute incoming mail and business correspondence, identifying items requiring action and routing appropriately

Develop and maintain compliance reports, permitting status updates, and operational metrics to provide visibility into regulatory and business requirements

Identify process improvement opportunities and implement solutions that streamline permitting workflows, reduce approval timelines, and improve compliance effectiveness

Maintain accurate records and documentation to support audits, inspections, and regulatory reviews

Your Experience Capabilities

High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Construction Management, Project Management, Public Administration, or a related field preferred

2+ years of experience in permitting, regulatory compliance, construction administration, project coordination, licensing managament, or a related business operations role

Demonstrated experience independently managing permitting and compliance activities across multiple jurisdictions

Strong knowledge of permitting processes, regulatory compliance requirements, business licensing, inspections, and governmental agency procedures

Ability to interpret regulations, assess business impacts, and make recommendations using independent judgment and discretion

Experience developing procedures, controls, workflows, and compliance documentation standards

Strong analytical, organizational, and problem-solving skills with the ability to prioritize competing priorities independently

Experience working with customer portals, compliance systems, vendor management platforms, and project management tools

Advanced proficiency with Microsoft Office Suite and business systems

Excellent communication and relationship management skills with the ability to interact effectively with regulatory agencies, customers, vendors, and internal stakeholders

Demonstrated ability to manage multiple projects, deadlines, and regulatory requirements while maintaining a high level of accuracy and compliance

US Salary Range

$65,000 $70,000 USD

What We Offer

Full-time employees enjoy com…