ADMINISTRATIVE SERVICES ASSISTANT 4 - 06302026-78727

Job Information

State of Tennessee Job Information

Opening Date/Time

06/30/2026 12:00AM Central Time

Closing Date/Time

07/13/2026 11:59PM Central Time

Salary (Monthly)

$4,057.00 - $6,099.00

Salary (Annually)

$48,684.00 - 73,188.00

Job Type

Full-Time

City, State Location

Nashville, TN

Department

Health

LOCATION OF (1) POSITION TO BE FILLED: DEPARTMENT OF HEALTH, DAVIDSON COUNTY

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Three years of increasingly responsible professional administrative services experience with the State of Tennessee.

Overview

This position provides broad administrative support for the Tennessee Department of Health's Division of Family Health and Wellness. The incumbent will assist with a wide range of activities including leadership support, personnel coordination, onboarding and offboarding, workspace and resource management, travel coordination, and staffing-related processes. Because responsibilities are shared across a small team, this role requires exceptional flexibility, strong organizational skills, and the ability to quickly adapt to changing priorities while ensuring continuity of operations.

Responsibilities

• Provide administrative support across a variety of functions, adapting to changing needs.
• Serve as backup support for management activities, including meeting coordination, scheduling, travel arrangements, personnel transactions, and related administrative processes.
• Assist with onboarding and offboarding activities to ensure staff have the resources, access, equipment, and information needed throughout their job lifecycle.
• Coordinate and track requests for technology access, software, equipment, workspace assignments, and other operational resources.
• Support the management of office facilities, equipment, supplies, records, and shared workspaces to maintain an efficient work environment.
• Facilitate and monitor administrative processes related to staffing activities, including recruitment, contract staff support, and personnel documentation.
• Collaborate closely with team members to provide seamless coverage of responsibilities, demonstrating flexibility, initiative, and the ability to shift between assignments as organizational needs evolve.

Competencies (KSA's)

• Values Differences
• Manages Ambiguity
• Interpersonal Savvy
• Instills Trust
• Plans and Aligns

Knowledges:

• Administrative and Management
• Economics and Accounting
• Law and Government
• Customer and Personal Service
• Personnel and Human Resources

Skills:

• Active Learning and Listening
• Complex Problem Solving
• Management of Financial Resources
• Management of Material Resources
• Management of Personnel Resources

Abilities:

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.