Bookkeeper – Client Accounts

Position Overview

The Bookkeeper – Client Accounts is responsible for managing financial activity for several individual client accounts. This role focuses on high-volume transaction processing, accurate fund allocation in QuickBooks, and ensuring all accounts are properly reconciled. The Bookkeeper – Client Accounts plays a key role in maintaining financial accuracy, compliance, and organization in a detail-driven environment.

Key Responsibilities

• QuickBooks Data Entry & Allocation (60%) The Bookkeeper – Client Accounts will record and allocate monthly direct deposits across multiple client accounts, ensuring accurate tracking from a single bank account and maintaining up-to-date balances.
• Payments & Disbursements (20%) The Bookkeeper – Client Accounts will process rent checks, pay recurring bills (such as utilities), and manage weekly, biweekly, and monthly funding schedules.
• Account Reconciliation (15%) The Bookkeeper – Client Accounts will perform regular reconciliations to ensure alignment between QuickBooks and bank statements, resolving discrepancies as needed.
• Communication & Coordination (5%) The Bookkeeper – Client Accounts will collaborate with internal team members to review and process special requests, ensuring approvals are obtained and confidential information is handled appropriately.

Process & Workflow

The Bookkeeper – Client Accounts will follow structured weekly and monthly processes, including:

• Entering and allocating deposits by client in QuickBooks
• Running weekly check cycles and meeting key deadlines
• Uploading funds to client accounts on scheduled timelines
• Maintaining Excel tracking sheets for rent and expenses
• Responding to ad hoc requests from internal stakeholders

Qualifications

Required:

• Recent, hands-on QuickBooks experience in a high-volume environment
• Strong attention to detail and accuracy
• Ability to generate and interpret financial reports
• Basic Excel skills (data entry, simple formulas)
• Proficiency with Microsoft 365 tools

Preferred

• Experience in nonprofit, healthcare, or similar industries
• Familiarity with managing multiple client accounts or structured fund programs
• Exposure to compliance-driven financial processes

Work Environment

The Bookkeeper – Client Accounts will work in a professional, business-casual setting that emphasizes accuracy, confidentiality, and collaboration. Communication is primarily via email and phone with internal stakeholders.

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