Legal Administrative Assistant Supervisor

Job Title: Legal Administrative Assistant Supervisor

Location: Cleveland, OH 44114

Salary/Payrate: $75K-$95K annually with benefits

Work Environment: ONSITE (after completion of 90 days, eligible to work from home 2 days per month)

Referral Fee: AMS will pay $500 if the person you refer is hired

Job Description

The Legal Administrative Assistant Supervisor coordinates and oversees the daily workflow of legal administrative assistants in the transactional practice groups, including corporate, M&A, Tax, and Real Estate. The role ensures adherence to procedures and protocols, promotes efficiency, and delivers high‑quality support to attorneys and the legal team.

Responsibilities

• Coordinate daily workflow for transactional legal administrative assistants, monitoring the Attorney Support Portal to ensure timely assignment and completion of work.
• Review administrative processes and procedures to identify improvement opportunities and provide recommendations.
• Establish and maintain harmonious working relationships, fostering teamwork and cooperation.
• Monitor and coordinate resource materials in Teams to provide up‑to‑date information for the team.
• Conduct effective performance evaluations, share knowledge, mentor, and provide guidance to team members.
• Assist with recruiting, onboarding, and training of new team members.
• Maintain employees’ timecards, time‑off requests, and remote work requests.

Legal Administrative Assistant Duties

• Assist attorneys with preparation of legal documents and general correspondence, including editing, proofreading, and redlining contracts, agreements, and corporate filings.
• Coordinate, assemble, and organize closing materials, including closing binders.
• Draft standard correspondence and format documents.
• Coordinate and manage attorney calendars, schedule meetings, and arrange travel.
• Enter time entries for attorneys into the firm’s time‑keeping system accurately and efficiently.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Perform other administrative tasks such as conflict checks, new client/matter intake, client billing, mail, and expense/reimbursement requests.

Qualifications

• Minimum 5 years of corporate/transactional legal administrative assistant experience.
• Preferred previous supervisory experience.
• Working knowledge of legal documents, formatting, table of contents, styles, and track changes.
• Ability to manage workflow and delegate assignments and projects.
• Ability to train, coach, and provide constructive feedback.
• Excellent organizational, time‑management, and follow‑up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities effectively.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work effectively in a team environment.
• Proficiency in Microsoft Office Suite.
• Experience with a document management system.