Clerical Assistant

Job Overview

We are seeking a dynamic and detail-oriented Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth administrative workflows and exceptional customer support. Your energy, organizational skills, and technical proficiency will help create an efficient, welcoming environment for both staff and visitors. If you thrive in a fast-paced setting, enjoy multitasking, and possess a passion for delivering top-notch service, this opportunity is perfect for you! This paid position offers a chance to develop your office management skills while contributing to a professional and supportive workplace. Must be bilingual.

Duties

• Manage multi-line phone systems with professionalism, providing excellent customer service and accurate information.
• Perform data entry tasks with precision using productivity software such as Microsoft Office and Google Workspace.
• Handle front desk responsibilities including greeting visitors, answering inquiries, and directing calls with proper phone etiquette.
• Maintain organized filing systems, ensuring documents are accurately stored and easily accessible.
• Support office management by scheduling appointments, calendar management, and coordinating meetings.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Proofread correspondence, reports, and other documents to ensure clarity and accuracy before distribution.
• Provide general administrative support such as photocopying, faxing, and managing office supplies to keep the workspace efficient.

Experience

• Proven clerical or administrative experience in an office setting is required; experience as a medical or dental receptionist is a plus.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Familiarity with bookkeeping software such as QuickBooks is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Demonstrated customer service skills with experience handling front desk duties or customer support roles.
• Bilingual abilities are preferred to assist diverse client needs; fluency in additional languages enhances communication.
• Prior experience with phone systems, data entry, proofreading, filing, and calendar management will ensure success in this role.

Join us as a Clerical Assistant and become an essential part of our vibrant team! Your enthusiasm for organization, dedication to service excellence, and technical skills will help us deliver outstanding support every day while advancing your career in office administration.

Pay: From $18.00 per hour

Benefits:

• Flexible schedule

Language:

• Spanish (Required)

Work Location: In person