Building Administrative Assistant - Education Service Center

Jenks Public Schools Job Description

Position: Building Administrative Assistant - Education Service Center

Reports to: Director of Personnel

Supervises: None

Qualifications:

• High School diploma or GED required.
• Demonstrated aptitude or competence for assigned responsibilities.
• Satisfy all district requirements with regard to physical health and citizenship.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors.

Essential Functions and Responsibilities:

• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person/office.
• Operates multi-positioned telephone switchboard to relay incoming, outgoing, and interoffice calls.
• Manages visitor sign-in logs.
• Sorts and distributes A.M. and P.M. interdistrict mail.
• Maintains calendar for use of Board Room, Executive Board Room, Professional Learning Lab, and Lobby Conference Room.
• Assists Human Resources with letters and files.
• Assist the ESC departments with special projects as needed.
• Maintains an attractive, clean, and comfortable reception area.
• Takes inventory and stocks all generic printed forms and all office supplies used by ESC staff.
• Creates and distributes switchboard substitute calendar for daily lunch coverage.
• Provides emergency response procedure training to all switchboard substitutes as needed.
• Maintains updated list of staff members and phone extensions.
• Assists with distribution of communication to ESC staff members.
• Receives contractor bids for the District according to the open bid process.
• Distributes JPS parking tags for the ESC and retains staff vehicle registration cards.
• Handles all service requests to the Facilities Management department for the ESC.
• Distributes birthday messages from the superintendent to district employees.
• Perform all other duties as assigned.

Employment Terms: Twelve (12) month classified hourly contract

FLSA Qualification: Non-Exempt

Evaluation: Jenks Public Schools Classified Evaluation

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.