Facilities Maintenance Analyst

This role is responsible for supporting Facilities Management operations through data analysis, regulatory compliance, maintenance systems administration, and planning activities.

Essential Duties and Responsibilities

1. Reporting and Systems Management

Develop and analyze facilities performance reports

Maintain CMMS data integrity, including work order quality assurance, standards, and configuration updates

Administer SharePoint document management systems

Support internal financial processes

Administer key control tracking

2. Compliance and Documentation

Ensure accurate maintenance of regulatory documentation

Perform document reconciliation activities

Manage hazardous material manifests and associated records

3. Maintenance and Operational Support

Administer failure modes and codes within maintenance systems

Support predictive maintenance initiatives and associated processes

Monitor and validate vendor maintenance documentation

Oversee departmental inventory systems

Maintain document control and filing systems

Develop and update internal SOPs and documentation

Ensure adherence to risk management and insurance documentation requirements

4. Planning and Procurement Support

Participate in asset renewal and capital planning efforts

Support procurement activities for facility-related goods and services

5. Emergency Response

As a member of the Emergency Response Organization (ERO), be reachable 24 hours/7 Days per week to assist in person and/or remotely with campus and facilities related emergencies activities as necessary.

6. Other Duties

Perform additional responsibilities as assigned in support of departmental objectives

Working Conditions:

Work is performed indoors and out-of-doors, occasionally in environments that are dusty, noisy, or which could have work hazards.

Physical Requirements:

The position requires prolonged standing and frequent bending, stooping, and reaching daily.

The position requires a full range of physical motion to operate manual and electrically powered tools and electrical test equipment, to move throughout campus, including climbing stairs in all University buildings, and to work at heights.

Basic Qualifications:

Bachelor’s degree or equivalent work experience required.

Minimum of 5 years’ business analyst or related experience.

Additional Qualifications and Skills:

Experience with computerized maintenance management systems (CMMS), preferably Maximo, highly desirable.

Individual must be comfortable with designing & building complex spreadsheets, pivot tables, & graphics in Excel & related software, as well as conducting in-depth analysis on multiple sources of data.

The candidate must have an attention to detail to actively monitor trend data and contractor performance indicators.

Document requirements to address operational/process issues; recommend improvements to accomplish business objectives.

Evidence of business analysis skills (e.g. requirements gathering, impact assessment, user acceptance testing and gap analysis).

Strong critical-thinking and problem-solving skills.

Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 7:00 am - 3:00 pm. This position is considered to be essential personnel for the Department of Campus Planning and Facilities. Weekend and holiday work may be required as well as attendance during school closures (due to inclement weather and/or other emergencies).

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity, Education, Criminal

Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit  Harvard's Salary Ranges   to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave

Medical, dental, and vision health ins…