Administrative Assistant

We are seeking an experienced Administrative Assistant to support multiple leaders within a fast-paced healthcare environment. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while providing high-level administrative support.

Location: Duarte, CA (Onsite)

Pay: $26.00–$29.00/hour

Type: 2-Month Contract with Possible Extension

Shift: 40 hours/week, 1st Shift, Onsite

Key Responsibilities

• Manage complex calendars and coordinate meetings and interviews
• Schedule appointments and maintain multiple executive calendars
• Update and format PowerPoint presentations
• Organize and maintain electronic files using SharePoint
• Answer phones, greet visitors, and provide general administrative support
• Coordinate catering and order meals for business meetings, physician lunches, and special events
• Prepare documents, correspondence, spreadsheets, and reports
• Conduct internet research and assist with various administrative projects
• Support multiple supervisors in a fast-paced office environment

Qualifications

• 5–10 years of administrative assistant experience supporting multiple leaders
• Strong experience with complex scheduling and calendar management
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Experience using SharePoint for electronic document management preferred
• Previous healthcare or HR administrative experience is a plus but not required
• Ability to work independently and effectively manage competing priorities

This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!

INDBH