Bookkeeper

POSITION OVERVIEW

The Bookkeeper is responsible for maintaining accurate financial records and supporting the company’s accounting operations. This role manages accounts payable and receivable in Unanet, including invoice entry, 3-way matching, purchase order management, and reconciliation of benefit-related invoices. The Bookkeeper coordinates with vendors and internal teams to resolve discrepancies, maintains organized vendor files, tracks expenses, supports general ledger and month-end closing processes, and prepares financial reports to assist management in decision-making and audit readiness. Attention to detail, strong organizational skills, and proficiency in financial systems are essential for success in this role.

KEY RESPONSIBILITIES

• Vendor Communication & 3-Way Matching: Communicate with vendors to resolve discrepancies and ensure accurate 3-way matching of invoices, purchase orders, and receipts prior to payment processing.
• Accounts Payable Entry in Unanet: Enter and manage accounts payable transactions in Unanet, including invoice entry and matching to purchase orders and receipts, ensuring timely and compliant vendor payments.
• AP Invoice Rejection Process: Identify invoices that fail 3-way match or approval requirements, coordinate with vendors and internal teams to resolve discrepancies, reject or return invalid invoices, and ensure resubmitted invoices meet company standards.
• Accounts Receivable Transactions (AR) in Unanet: Record and maintain AR transactions in Unanet by applying payments to customer balances, tracking supporting documentation, and maintaining accurate records for audits.
• Purchase Order Management: Upload and manage purchase orders generated from approved requisitions in QCPO, ensuring alignment with invoices and receipts to support accurate 3-way matching and financial processing.
• Vendor File Management: Collect, organize, and maintain vendor records, including W-9s, contracts, ACH instructions, and correspondence, ensuring secure, well-organized, and accessible documentation.
• Benefit Invoice Reconciliation: Review, reconcile, and process benefit-related invoices, ensuring accurate allocation to employee accounts and resolving discrepancies with providers as needed.
• Expense Tracking & General Ledger Support: Record general expenses, maintain ledger accounts, and assist with month-end closing processes to support accurate financial statements.
• Financial Reporting Assistance: Prepare reports and summaries of financial data as requested by management to support decision-making and audit readiness.
• Other duties as assigned

Reasonable Accommodations Statement

Elite Mgmt Group, LLC. is committed to the full inclusion of all qualified individuals. As part of this commitment, Elite Mgmt Group, LLC will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact jmoore@elitemgroup.com.

POSITION QUALIFICATIONS

• Associate’s degree in Accounting, Finance, Business Administration, or a related field required; Bachelor’s degree preferred.
• Minimum of 2–3 years of bookkeeping or accounting experience, preferably in accounts payable, accounts receivable, and general ledger functions. Experience with Unanet or similar ERP/accounting software is highly desirable.
• Proficiency in accounting software, Microsoft Excel, and other office productivity tools. Familiarity with purchase order management, 3-way matching, and financial reporting processes.
• Understanding of accounting principles, internal controls, and reconciliation procedures. Knowledge of benefits invoice processing and vendor management is a plus.
• Strong accuracy in data entry, record keeping, and financial reconciliation.
• Ability to manage multiple tasks, maintain structured records, and meet deadlines consistently.
• Effective verbal and written communication skills to interact with vendors, internal teams, and management professionally.
• Ability to identify discrepancies, investigate issues, and implement corrective actions efficiently.
• Demonstrates discretion and maintains confidentiality in handling sensitive financial information.
• U.S. Citizenship required.

This job description does not include all activities, duties or responsibilities required for this position. The key duties, responsibilities and requirements identified in this description are subject to modification by the Company at any time.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools, or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift an…