Executive Assistant

id='p3080_'>Executive Assistant JobID: 3080

Position Type:

Administration (Classified)

Date Posted:

7/2/2026

Location:

Education Center

Closing Date:

07/15/2026

Job Description and Requirements: Show/Hide

EXECUTIVE ASSISTANT

QUALIFICATIONS:

• Bachelor's degree in public relations, communications, business administration or other related area; equivalent combination of education, training and experience may be considered
• Knowledge of office practices and procedures, preferably specific knowledge of district policies, procedures and operations related to Superintendent's office and Board of Education
• Experience in secretarial work of responsible nature
• Knowledge of principles and practices of business and public administration related to business and office systems, procedures and policies
• Ability to organize, write and prepare reports, letters, surveys and legal documents of professional quality; ability to accurately perform mathematical computations and prepare statistical documentation and graphic presentations; ability proficiently take and transcribe dictation, notes and minutes
• Ability to use independent judgment in analyzing situations and making decisions within scope of authority
• Knowledge of administrative and managerial practices and ability to implement them; ability to train, supervise and evaluate work of others including planning, organizing and prioritizing work
• Ability to effectively communicate orally and in written form
• Ability to establish and maintain effective work relationships with those contacted in performance of duties
• Possession of valid driver's license and personal car for use on district business

REPORTS TO: Superintendent

JOB GOAL: To perform a variety of high level responsible administrative and confidential support services for Superintendent and Board of Education

PERFORMANCE RESPONSIBILITIES:

• Represents the Superintendent or other executive staff regarding complex and sensitive issues in meetings with senior management, representatives from other agencies, consultants, and members of the community
• Performs complex and responsible administrative duties to ensure successful coordination, processing, and completion of routine administrative operations for Superintendent and Board of Education
• Directs the planning of, oversees, and coordinates special large projects, planning activities, and goals at the discretion of the Superintendent or designees
• Participates with the Superintendent and senior management in strategic planning to meet District initiatives, policy and governance development, and problem resolution of complex issues and needs of the District
• Assists the Superintendent or other executive staff in providing administrative oversight and direction related to District operations, communications, and data.
• Serves as a liaison for the Office of the Superintendent to Board Members, schools, departments, public organizations, and stakeholder groups
• Provides communication and support to the Superintendent to ensure the District's strategy, objectives, and performance are effectively relayed to external and internal audiences
• Prepares and contributes to reports, bulletins, briefings, presentations, and responses on operational and strategic issues
• Acts as a primary crisis manager and troubleshooter for the Office of the Superintendent
• Presents information regarding district programs in a proactive, complete, and media-sensitive manner
• Coordinates, directs and monitors special projects, assignments and activities, and guides requirements and resources to meet goals and deadlines
• Prepares and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set-up of Board Room and other meeting accommodations
• Attends and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed
• Supervises assigned secretarial/clerical staff; assigns and monitors work, oversees workload and workflow, and evaluates quality and production
• Receives and transcribes dictation; composes routine correspondence independently; prepares reports, correspondence, minutes, policies, memos, forms, resolutions and other documents from dictation notes, rough drafts or verbal instructions
• Coordinates variety of district administrative meetings; arranges schedules and facilities; takes notes and prepares summaries; prepares and distributes agendas, information and minutes
• Maintains detailed calendar for Superintendent and members of Board of Education; arranges interviews, appointments and schedules as required
• Schedules and arranges district travel for Superintendent and members of Board of Education
• Transmits directives and decisions on behalf of Superintendent to various employees, departments, school sites and/or community members as assigned
• Establish…