Assistant Property Manager (Commercial)

Assistant Property Manager (6-month contract-to-hire)

General Description

A growing commercial real estate firm is seeking an Assistant Property Manager to support the day-to-day operations of a multi-tenant property portfolio. This role partners closely with the Property Manager to ensure efficient operations across lease administration, tenant relations, vendor coordination, and financial oversight.

The ideal candidate brings a strong foundation in commercial property management, excellent organizational skills, and a proactive, customer-service-oriented mindset. This position is well-suited for someone who thrives in a fast-paced environment and enjoys balancing administrative responsibilities with tenant-facing interaction.

Key Responsibilities

• Support lease administration, including entering and maintaining lease data in the property management system
• Review rent rolls and assist with tracking rent collections, delinquencies, and late notices
• Coordinate tenant move-ins and move-outs, including walkthroughs, documentation, and system updates
• Serve as a point of contact for tenant requests, ensuring timely response and issue resolution
• Assign, track, and follow up on maintenance work orders in collaboration with building engineering teams
• Coordinate with vendors and assist in managing service contracts and property maintenance needs
• Process tenant-related items such as access credentials, parking permits, and directory updates
• Review operating expense billings, late fee reports, and assist with collections follow-up
• Code and process invoices and assist with general ledger reviews and accounting support
• Track tenant and vendor insurance compliance
• Assist in preparing monthly reports, annual budgets, and CAM reconciliations
• Participate in regular property inspections and support ongoing property operations
• Assist with tenant engagement efforts and communications

Qualifications

• 3+ years of commercial property management experience required
• Experience with property management systems (Yardi Voyager preferred)
• Working knowledge of commercial leases and basic accounting principles
• Strong organizational skills with high attention to detail and accuracy
• Ability to prioritize workload and manage multiple projects simultaneously
• Excellent communication and customer service skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Self-motivated, proactive, and team-oriented

Additional Requirements

• High school diploma required; some college coursework preferred
• Valid driver's license and reliable transportation
• Ability to work onsite Monday-Friday during standard business hours

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)