Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients. Your energetic approach and attention to detail will help with efficiency and creating a welcoming environment where productivity thrives. If you’re passionate about office management, possess strong computer skills, and enjoy multitasking in a fast-paced setting, this is the perfect opportunity for you to make a meaningful impact!

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
• Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
• Provide customer service by responding promptly to inquiries via phone or email, offering helpful information or redirecting as needed
• Generate accurate client invoices for completed scans, verifying counts, rates, and clinic details before anything goes out
• Verify scan totals and scan information with the lab and field technicians, resolving mismatches before billing
• Gather checks, process payments in QuickBooks, and make bank deposits
• Keep QuickBooks records clean and current
• Support the operations team with requested tasks and miscellaneous projects

Qualifications

• Proven office management or administrative experience in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Experience with QuickBooks or other bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Exceptional communication skills
• Familiarity with front desk operations
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism
• Personal assistant or medical/dental receptionist experience is a plus, along with technical proficiency in office equipment and productivity tools

Join us in creating an energetic workplace where your administrative expertise will empower our team to succeed! We value your dedication and look forward to welcoming a proactive professional who thrives on organization, efficiency, and delivering outstanding support.

Pay: $15.00 - $16.00 per hour

Work Location: In person