Administrative Assistant/Receptionist

CoolSys is the parent company of market-leading operating businesses that provide a full spectrum of best-in-class service experiences and solutions to the retail, commercial, and industrial refrigeration and HVAC industries. Our valued and dedicated employees are at the heart of our continued growth and success. We invite you to be part of that growth!

CoolSys Light Commercial Solutions-East, is one of the largest and fastest growing full-service providers of HVAC installation, maintenance, and repair. We are proud to be the choice of many Fortune 100 and 500 companies.

We’re seeking an Administrative Assistant 1.

Position Summary:

The Administrative Assistant is responsible for answering our main operator line and routing calls appropriately, booking company travel for employees, and handling an array of tasks as needed and assigned by the VP and/or the Director of Operations. The Administrative Assistant must possess excellent computer and organizational skills, have a positive attitude, and be willing to learn and assume new tasks quickly in an ever-changing, fast paced environment.

Responsibilities:

• Hours: Monday - Friday 8:30am - 5pm
• Answer the main operator phone line using the Ring Central program
• Booking company travel for all CLC East employees as needed
• Ordering, maintaining stock, and shipping uniforms
• Maintaining the company phone list, assigning and shipping devices, and troubleshooting mobile phones for employees (training provided)
• Accepting front desk deliveries from FedEx, UPS, Amazon, etc.
• Perform other job-related duties as assigned.

Requirements:

• 2+ years of previous experience in reception or administrative assistance
• High school diploma or equivalent.
• Strong communication and customer service skills, both written and verbal.
• Solid working knowledge of Microsoft Excel and Outlook and ability to learn new software.
• Able to work in a fast-paced environment and multitask with strong attention to detail.

Benefits:

• Medical, Dental, Vision and Prescription coverage
• Paid vacation and holidays
• 401(K) Company match
• Life insurance, AD&D and long-term disability

CoolSys Light Commercial (CLC) is an EOE/M/F/Vet/Disability employer.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person