On-Site HOA Manager (Part-Time)

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large-scale onsite communities, and master-planned community associations.

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Job Type: Part-time

Summary

As a part-time Community Association Manager, this position will be dedicated to one association and work onsite to meet the needs of the community. Provides excellent customer service while interacting with internal and external customers including homeowners, board members, committee members and vendors. Must maintain client satisfaction and account retention.

Why Join Keystone

Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients. As a member of our team, your talents will be nurtured, and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon. We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth. We are thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive.

What We Offer

• Competitive Salary
• Work-Life Balance
• Opportunities for career growth
• Free Employee Assistance Program
• Financial and Health/Wellness Education
• Sick Pay

Requirements

Schedule: Monday – Thursday from 9:00 am to 2:00 pm onsite.

Essential Job Duties And Responsibilities

• Partner with association Board of Directors and internal departments to adhere to the introduction and integration of new programs, services, and initiatives.
• Act as liaison to ensure quality service is delivered, that Board expectations are met, and assist with prompt response and resolution to questions/problems.
• Establish and maintain a positive relationship with homeowners, Board of Directors, and internal departments to ensure a high level of customer service and achievement of company and property goals and objectives.
• Manage and run monthly, bimonthly, quarterly, and annual Board Meetings as scheduled.
• Attend and participate in all management and required training.
• Attend and participate in all mandatory meetings.
• Maintain knowledge and understanding of contract between the association, vendors, and Keystone Pacific. Ensure all contractual obligations are being met with the association managed. Monitor vendor contracts regularly. Act as the primary liaison with homeowners. Provide information and resources needed to provide excellent customer service.
• Conduct on-site inspections as required. Identify deficiencies and provide recommendations and action plans to improve the property. Process and manage violations and work orders regularly.
• Work with Maintenance Team to oversee any assigned projects and ensure property maintenance/improvement and related issues are completed in a timely manner. Maintain open communication and provide updates to the Board and residents as required.
• Prepare Request for Proposal for bid solicitation and prepare/provide bid comparison analysis.
• Update Association communications and ensure current information is displayed on the association website(s). Prepare association newsletter and/or other communication with owners and residents as required. Prepare board packets and mail-outs electronically.
• Maintain accurate records, files, and communications pertinent to the Association and Keystone Pacific.
• Demonstrate consistency in all areas.
• Provide leadership and consulting with our clients on best practices regarding the management and oversight of their community.
• Assist in Creating budgets and manage financials.
• Compliant with company policies and procedures.
• Ensure client satisfaction and account retention.
• Practice and adhere to Keystone’s Core Values, Mission and Vision.
• Any additional job duties as required by the supervisor.

Qualification Requirements

• Ability to perform all essential duties and responsibilities listed above with minimal supervision, handling assignments with the highest level of discretion, judgment and independence.
• Excellent organizational and time management skills. Capable of managing competing priorities under pressure and in a fast-paced environment.
• Must have excellent customer service skills.
• Requires ability to perform basic math skills.
• Ability to prepare budgets and understand financial reports.
• Requires ability to use …