Executive Assistant, Legal & Publicity

About HYBE America

HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world’s most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Autonomy, and Trust.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide dual support to our General Counsel and EVP of Communications. This role sits at the center of two fast-moving, high-visibility teams — one focused on business and legal affairs, the other on media relations, reputation management, and communications strategy. The ideal candidate thrives in a confidential, high-judgment environment where discretion, precision, and anticipating needs are non-negotiable.

This person will serve as the bridge between two senior leaders, managing competing priorities, complex scheduling, and cross-functional coordination with professionalism and composure. Experience in music, entertainment, or adjacent creative industries is strongly preferred.

This is a full-time, hybrid role based in our Santa Monica office, with in-person collaboration 3 days per week and remote work 2 days per week.

Key Responsibilities

Executive Support

• Manage complex, often-competing calendars for the General Counsel and EVP of Communications, with a strong understanding of business priorities, legal timelines, and media cycles.
• Draft, review, and manage correspondence on behalf of both leaders, including internal memos, external communications, and follow-up on action items.
• Prepare meeting agendas, briefing materials, and talking points as needed to capture decisions and next steps.
• Proactively maintain daily priorities and flag scheduling conflicts, risks, or deadlines before they arise.

Legal & Communications Operations

• Support the General Counsel with full lifecycle coordination of legal workflows, including tracking deal timelines, managing document organization, and liaising with internal teams and outside counsel as directed.
• Support the EVP of Communications with coordination of schedules and requests, internal communications campaigns, and cross-functional publicity initiatives.
• Support coordination between the Legal and Publicity teams and internal departments, global partners, and external stakeholders, as needed.
• Handle sensitive, confidential information — including legal matters and media-sensitive content — with the highest level of discretion and professionalism.

Travel, Logistics & Administration

• Coordinate all domestic and international travel, accommodations, and logistics for both executives.
• Submit and track monthly expense reports for both executives; process invoices in coordination with Accounting.
• Maintain well-organized, accurate digital files and support the executive office with structured materials and documentation.
• Identify opportunities to improve operational efficiency through better systems, documentation, and tools.
• Use productivity and AI tools (e.g., Notion, ChatGPT, Claude, Gemini) thoughtfully and appropriately — knowing when they add value and when careful, hands-on work is what the task requires.

Qualifications

• 1–3+ years of experience supporting senior executives in a fast-paced environment; entertainment, media, or adjacent industry experience strongly preferred.
• Proven ability to manage competing priorities across multiple stakeholders with accuracy, discretion, and composure.
• Exceptional written and verbal communication skills, with a strong instinct for tone and professionalism.
• Strong organizational, project management, and problem-solving skills.
• Proactive, anticipatory approach — you solve problems before they're flagged.
• High degree of professionalism, sound judgment, and an ability to handle confidential information with care.
• Comfortable taking accountability, receiving feedback, and adapting quickly when priorities shift.
• Proficiency in Google Workspace, Microsoft Office, Apple iOS, and productivity tools.
• Thoughtful and discerning approach to AI tools and new technology — comfortable using them to support your work without over-relying on them.

It’s a bonus if you have

• Genuine passion for music and the entertainment industry
• Proficient in Spanish or Korean
• Long-term interest in growing within Business & Legal, Communications or Publicity
• Experience working in a dual-support or shared EA capacity (supporting more than one executive simultaneously)
• Familiarity with legal terminology, contract workflows, or working alongside in-house or outside counsel
• Experience supporting communications, PR, or publicity teams in a fast-paced media environment
• Prior experience at a music label, talent agency, or entertainment company

Technologies/Systems/Software we use

• Google Suite
• Microsoft Office
• Slack
• Zoom / Google Meet
• DocuSign …