Payroll Accountant

PENDERGAST SCHOOL DISTRICT

Job Description

JOB TITLE: Payroll Accountant

EXEMPT: No

GRADE: 117

LOCATION: Financial Services

TERM OF EMPLOYMENT: 12-Month

REPORTS TO: Payroll Supervisor

SUMMARY: The job of Payroll Accountant is done for the purpose(s) of assuring, under supervision, the accuracy and compliance of preliminary reports, time sheets, spreadsheets, etc.; assuring accurate program and funds distribution; and providing federal, state and District personnel with requested information necessary for providing timely and accurate payment of district employees.

REQUIRED QUALIFICATIONS:

• High school diploma, GED or equivalent
• Social Security Card
• Proof of immunity to Measles and German Measles
• Valid picture ID
• Fingerprint/background clearance (upon employment)
• Job-related experience

Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains various payroll information (e.g. pay rates and records, leave records, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance
• Monitors employee status (e.g. leave time, work location, etc.) for the purpose of ensuring accurate distribution of funds and payroll
• Prepares various reports for the purpose of providing written support and/or conveying information
• Processes payroll information (e.g. time sheets, withholding information, etc.) for the purpose of updating information and/or authorizing timely payment
• Reconciles account balances (e.g. labor distribution, time sheets, leave, etc.) for the purpose of maintaining accurate account balances and distribution of funds
• Researches discrepancies of financial information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing
• Responds to written and verbal inquiries (e.g. teachers, substitutes, government agencies, and/or staff) for the purpose of providing information and/or direction as may be required
• Supervises the overall activities of the payroll department for the purpose of ensuring efficient operation
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Perform such other duties and assumes such other responsibilities as may be assigned by the Superintendent/Designee

SKILLS, KNOWLEDGE AND ABILITIES:

Skills are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: planning and organizing projects; operating standard office equipment.

Knowledge is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step oral and written instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes, policies, regulations and/or laws.

Ability is required to schedule activities; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with specific, job-related data; and utilize specific, job-related equipment. In working with others, independent problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific abilities required to satisfactorily perform the functions of the job include: working under time constraints; being attentive to detail; maintain detailed records; and meeting deadlines and schedules.

RESPONSIBILITY:

Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding and /or coordinating others; and operating within a defined budget. Utilization of significant resources from other work units is sometimes required to perform the job’s functions. There is some opportunity to significantly impact the Organization’s services.

WORK ENVIRONMENT:

The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; and significant fine-finger dexterity. Generally the job requires 90% sitting, 5% walking and 5% standing. The job is performed in a generally clean and healthy environment.