Bookkeeper / Admin Assistant - PART-TIME

Job description:

Bookkeeper & Administrative Assistant

Location: Nashville, TN 37203

Employment Type: Part-time (On-site)

Salary Range: $21.00 - $24.00 /hr

Reports To: Staff Accountant and Office Manager

Position Summary

Are you someone who thrives on keeping things organized, loves numbers, and finds satisfaction in making sure the behind-the-scenes magic runs smoothly? We’re on the lookout for a Bookkeeper & Administrative Assistant who’s ready to bring both precision and personality to our dynamic team. In this role, you’ll be the heartbeat of our day-to-day operations assisting our Accountant, performing daily admin tasks, and keeping our internal gears turning without a hitch. If you're proactive, resourceful, and looking to gain experience in the world of construction, we would love to meet you!

Key Responsibilities

Bookkeeping & Financial Administration

• Assist with weekly accounts payable processing for two business entities (Trace Ventures and Trace Electrical)
• Process checks, including printing, mailing, and filing
• Collect and categorize receipts weekly in Project Management software
• Reconcile credit card statements monthly and track missing receipts
• Maintain digital and physical filing of financial documentation
• Communicating with vendors on missing invoices or payment inquiries

Administrative & Office Support

• Help scan and organize incoming receipts, mail, and documentation
• Track and follow up on outstanding vendor/subcontractor compliance documents (e.g., insurance certificates, W-9s)
• Assisting in HR admin tasks (e.g., timesheet collections for payroll, insurance compliance and audits)
• Assist with office organization projects and maintain clean, functional shared space

Qualifications

• 2+ years of experience in administrative roles
• Knowledge of QuickBooks Desktop
• Strong working knowledge of Microsoft Office (Buildertrend experience is a plus)
• Excellent attention to detail and ability to stay organized across multiple tasks
• Professional verbal and written communication skills
• Ability to handle confidential information with discretion
• Comfortable working independently and managing recurring weekly/monthly processes

E-Verify Notice: This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. All offers of employment are contingent upon the successful completion of a background check in accordance with applicable laws and company policy.

Job Type: Part-time

Ability to Commute:

• Nashville, TN 37203 (Required)

Work Location: In person

Job Type: Part-time

Pay: $21.00 - $24.00 per hour

Ability to Commute:

• Nashville, TN 37203 (Preferred)

Work Location: In person