Senior Project Manager, Corporate Events

Building a Brand starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management Delivery, and Data Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Managing over 37,000 events projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.

Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Learn more at www.firstagency.com

What You Would Get To Do

The Senior Project Manager is responsible for supporting the client with their internal and/or client-facing events and conferences while consistently delivering exceptional service through excellent project management and creative solutions. This includes the management of all aspects of the event operation, from initial briefing to reconciliation, including but not limited to project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, gift selection, audio/visual needs, webcasts, staging, speaker selection, execution, reconciliation and so on.

There is a requirement for onsite events to travel domestically or abroad as required.

Your Contributions

Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity

Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting

Sourcing, negotiating and managing site selections, contract management for venues and suppliers

Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management

Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)

Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders

Assist with the training of new joiners

Manage and mentor a team, which may include up to 5 direct reports. Management responsibilities, if applicable, include:

Managing vacation schedules for direct reports ensuring coverage for the client at all times including providing coverage when team members are out of the office on vacation or for an event

Oversee workload of the team ensuring day to day understanding of capacity/pressure points

Management of staffing assignments considering individual team members capacities and capabilities

Management of personal development reviews for direct reports

Lead and motivate direct reports, encouraging a productive and positive atmosphere

Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed

Create and closely monitor value adds at every opportunity and demonstrate commercial awareness

Share knowledge of best practices, new suppliers, services and venues

Deepen relations with existing clients and maximize on all opportunities to generate new business

What We Are Looking For

Bachelor's Degree Preferred

Hospitality, Marketing, Event Management, Communications, Project Management

8-10+ years’ Event Management experience, preferably in the financial services industry or a corporate environment

Advanced experience of events, conferences, meeting and production management, including but not limited to C-level executive dinners, cocktail receptions, meetings, recognition events, and sponsorships

Extensive experience with managing senior clients in planning and execution of events

Experience managing a team of employees is a plus, but not required as not all Senior Project Manager roles have management responsibilities

Strong proficiency working in Cvent

Strong proficiency with Microsoft Excel and Microsoft Office

Advanced project management skills with the ability to manage multiple projects simultaneously

Excellent written and oral communication skills

Extensive industry knowledge of new suppliers, venues, services, and best practices with active participation in the industry

Strong client management skills with the ability to influence and lead by example, fostering a positive environment

Strong team player, able…