HR & Office Engagement Coordinator

We are seeking a dynamic and highly organized HR & Office Engagement Coordinator to serve as a key onsite presence supporting our people operations, workplace experience, and culture initiatives. This role blends traditional HR coordination responsibilities with employee engagement, internal branding, and front-facing operational support.

The ideal candidate thrives in a people-centric environment, enjoys being visible and accessible to employees, and brings creativity to enhancing workplace culture while ensuring smooth day-to-day HR and office operations.

Key Responsibilities:

HR Operations & Coordination:

Provide day-to-day administrative support to the HR and Payroll team across core functions (onboarding, offboarding, recruiting, exiting, and HR systems)

Assist with onboarding processes, including preparing materials, coordinating schedules, and ensuring a seamless new hire experience

Support HR projects, reporting, and compliance initiatives as needed

Assist with employee badging and access management, ensuring accurate and secure onboarding/offboarding processes

Onsite Employee Experience & Engagement:

Serve as a consistent onsite HR presence (4 days/week) to support employees and foster a positive workplace environment

Partner with HR and leadership to plan and execute employee engagement activities, events, and culture initiatives

Capture and document workplace moments, events, and employee experiences through photography and/or video

Collaborate with HR and Marketing to support internal and external communications, social media content, and employer branding efforts

Help create a welcoming, inclusive, and engaging office atmosphere

Serve as backup support for reception/front desk operations as needed

Candidate & Visitor Experience:

Greet and welcome candidates and visitors, ensuring a professional and positive first impression

Coordinate with interviewers and hiring teams to ensure candidates are properly checked in and guided through the onsite interview process

Manage interview logistics such as room setup, scheduling support, and candidate flow